Accounts Admin Assistant

BM Catalysts
Mansfield, UK
23 Aug 2019
09 Sep 2019
Contract Type
Full Time
Working in a small team reporting to the Financial Controller (F/C) you would be predominantly responsible for Purchase Ledger, elements of Purchase Order Processing, Bank & Cash Reconciliation, some Sales Ledger and Credit Control duties, some Payroll duties and key Office Administration duties.

Key Responsibilities but not limited to:

·Managing daily mail.

·Dealing with incoming phone calls to the department. Dealing with customer and supplier requests (S/L e.g., copy invoices, copy PODs; P/L advice on expected payment dates of invoices.

·Capturing supplier invoices and credit notes, posting them to Sage 200 and distributing them for authorisation via the F/C.

·Maintaining a log of expected credit notes due from suppliers based on information received from the Purchasing Department. Proactively chasing suppliers to issue credits due.

·Receipting and Invoicing goods within the Purchasing system.

·Daily bank postings and reconciliation of the main GBP Bank Current Account.

·Weekly completion of agency timesheets.

·Monthly check of timesheets and entry of non-salaried staff hours into Sage 50 Payroll.

·Monthly analysis and summaries for posting to Sage 200 of company credit cards, reps expenses and petty cash.

·Generate weekly and monthly BACS payment runs in Sage 200.

·Authorise batches of P/L invoices in Sage 200 as directed by F/C.

·Assisting the F/C in developing and maintaining an effective filing system for hard copies of correspondence, contracts, etc.

·Taking responsibility for key general office tasks at the end of a day (e.g. clearing meeting rooms after use, ensuring all air cons switched off and windows/skylights shut)

From time to time you may be required to cover other roles within Credit Control and other areas of the business. This will include being part of the team who answer telephone calls and greet visitors.

Necessary skills

·Attention to detail is vital - you will need to be able to work accurately on sometimes repetitive tasks and remaining focused throughout

·Being a self-starter who has the ability to work unsupervised

·Must be flexible and willing to work across depts as required from time to time

·Must be IT literate and have good maths and English

·You will be a strong team player and an excellent communicator

Desirable skills
Previous experience in an Accounts or Purchasing department is desirable but not essential for this role, but must have the ability to learn quicklyThe JobSituated at Reed Mill site in Mansfield, Nottinghamshire

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