Finance Officer

Advancing People
Bedford, UK
20 Aug 2019
31 Aug 2019
Contract Type
Full Time
Advancing People are very pleased to be supporting our client with this rare opportunity for a Finance Officer. Our client is a progressive, forward looking, small Housing Association, underpinned by Christian values, and committed to supporting people to recover from trauma and the devastating impact of homelessness, in a safe and aspirational environment. They are ahead of the field, in their commitment to deliver services in a psychologically informed way in order to maximise successful outcomes for their clients.

If you are an ambitious, self-motivated individual with an eye for detail and deadlines then this opportunity as their Finance Officer could be for you.

You will be reporting to the part-time Finance Manager, and with line responsibility for a part-time Accounts Assistant, this role will primarily be responsible for the day-to-day financial processing and running of the SAGE50 Accounts package, specifically nominal ledgers and fund accounting, and producing management reports.

A key aspect of the role will be to ensure the timely provision of monthly management accounts and the accurate maintenance of the SAGE ledgers, in conjunction with the Accounts Assistant.

Main Responsibilities:
* Produce and distribute Management reports on a monthly basis
* Update and maintain financial reporting systems and SAGE Accounting software
* Prepare reports on an ad-hoc basis for staff/senior management
* Accurately recording and reporting the movement in and status of restricted grants through Sage fund accounts Accurately recording and reporting financial activities relating to fundraising events
* Supporting the Grants Management Officer in providing financial support for periodic grant reports
* Update and maintain financial and reporting systems
* Monthly reconciliation of bank statements, accruals, prepayments, debtor and creditor control accounts.
* Posting and maintaining journal entries, accruals and prepayments
* Reconciling Sage balance sheet accounts to supporting documentation, highlighting and addressing differences.
* Supporting the annual production of statutory accounts and dealing with auditor queries Liaise with the Association's appointed Auditors to ensure a smooth year end audit.
* Maintain Fixed Asset Register and balance against accounting system monthly
* Assist in developing financial processes and procedures
* Seek on-going improvements in transaction processes
* Responsible for the day-to-day functions of the Finance department
* In conjunction with the Finance Manager, be responsible for the Associations banking systems, and to monitor and record current & investment accounts.
* Provide advice and guidance to all departments on the processing of financial records, invoices and payments.
* Ensure the accounts administration filing system is kept up to date.
* Maintain records for facilities equipment hire and property lease agreements
* Liaise with customers to recover overdue funds and resolve any queries relating to outstanding debts
* Attend staff meetings; participate in Annual Appraisals and to undertake training as required by the Association.
* Provide any other support to the Finance Manager as and when required.
* Contribute to consistent management of quality service delivery through the Trusted Charity Mark methodology
* To undertake such duties and responsibilities as may be determined by the Employer from time to time, according to the needs of the Employer's business.

Line Management Responsibilities:

* Line management responsibility for the Accounts Assistant who predominately maintains the Sage creditors, payments, petty cash, expenses and time sheet processing (maintenance).
* Ensure Accounts Assistants workload is managed appropriately and to ensure regular 1to1's along with carrying out their Annual Appraisal
* Ensuring that Payroll, Tax, National Insurance and pension payments are paid via appropriate agencies (currently ADP) on a timely basis.
* Ensure careful monitoring of all petty cash expenditure and replenish petty cash for all departments
* Produce customer invoices relating to hostel accommodation and Supported Lodgings
* Manage day to day running of accounts payable and receivable
* Ensure authorisation limits are adhered to in line with financial regulations
* Ensuring supplier invoices are coded correctly
* Ensure bank payments are made in a timely manner and in accordance with the organisations policies and procedures
* Ensure cash/cheques are banked in line with company policy and supporting paperwork is produced and filed

You will need:

* Excellent Accountancy experience
* Ability to work within a small accounting team.
* Good knowledge of Microsoft Office, specifically Excel, and experience of updating spreadsheets.
* Experience of using on-line payment procedures and systems.
* Ideally, qualified to AAT level 3 or hold a similar accounting qualification.

Your reward:
* Full time role working 37.5 hours per week with flexible start and finish times.
* £28,000 per annum
* Pension
* Life Insurance
* EAP (Employer Assistance Programme)
* 25 Days' holiday plus public holidays

APPLY NOW for a swift interview!!!!
Advancing People - Recruitment Specialists
Advancing People Ltd is an Equal Opportunities Employer and acts as both an Employment Business and Employment Agency.

Similar jobs

Similar jobs