Purchasing Assistant

Owen Daniels Consultancy
Annesley, UK
22 Aug 2019
09 Sep 2019
Contract Type
Full Time
Purchasing Assistant

Full time, Permanent position

Monday to Friday days

Our client is a well-known organisation supplying directly into industry leading aerospace manufacturing businesses. Due to growth they are now seeking a Purchasing Assistant to support the Purchasing Manager.

Experience needed for the position

* Good IT skills, including experience of Microsoft products and previous use of an ERP/MRP system

* An understanding of fundamental purchasing procedures, ideally part CIPS qualified

* An interest in pursuing a career in the purchasing profession

* Good organisational skills.

* Good interpersonal skills and ability to build effective working relationships at all levels

* Good communication skills

* Be able to work as part of a team and on their own initiative

* Demonstrate the ability to plan work, coupled with the drive and tenacity to see projects through to completion

* Good negotiation skills

* Ability to problem solve


* Process Purchase Requisitions under £1000, taking into account monthly departmental budget constraints

* Issue all Purchase Orders and associated documents for Purchase Requisitions, regardless of value

* Expedite all Purchase Orders with suppliers, communicating any stock delays to the Material Planner

* Answering Purchasing phone and directing calls as appropriate

* Managing all company mobile phone requirements

* Co-ordinating non-direct supplier contracts (e.g. stationery)

* Sending and chasing documentation to all suppliers as and when required

* Assisting the Purchasing team with project work as applicable

* Be the primary contact for all invoice queries issued from Accounts, liaising with Purchasing team members if required

* Enter sales orders into ERP and initiate the Contract Review process

* Create items and associated records within ERP

* Data cleansing within ERP (e.g. closing off old Purchase and Sales orders, marking items as obsolete)

* Primary contact for shipping requirements (export/import)

* Manage and execute Inward Processing Relief (IPR) & Outward Processing Relief (OPR) procedures to ensure adherence to Customs policy and correct reporting to HMRC

* Monitor the Purchasing group email inbox, actioning or escalating issues as appropriate

Reconciling the monthly credit card statement, ensuring VAT receipts are obtained for all spends

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