Research Administrator Higher Education WC2 £15-£17ph 3 Month Temp Assignment

Expiring today

Adept Recruitment Ltd
Central London, UK
22 Aug 2019
21 Sep 2019
Contract Type
Full Time
Research Administrator

Outline of challenging career opportunity includes

Working as part of a team of research administrators, providing comprehensive administration support for funded research activity across the University.

The role will be responsible for supporting research activity undertaken in one of the academic departments; this can be supporting an entire department or working in collaboration with another research administrator to support a large academic department.

Key Responsibilities:

Provide comprehensive administration and support for research activity, and work as part of the Research Operations team to develop, embed and maintain a consistent and high quality service.

Work with and support academic and research staff with the administration of applications for funded research work (pre-award administration) in accordance with University operating framework, including:

Preparation of proposal costings and related budgetary information;

Advise academic and research colleagues on Full Economic Costing (FEC) policy, how this relates to the terms and conditions set by funding organisations, and ensuring compliance with same;

Advise academic and research colleagues on the procedures for ensuring that Ethical considerations, Risk Assessments and Quality Assurance matters are appropriately dealt with;

Support academic and research colleagues with the preparation of research funding applications; including checking and formatting documentation as appropriate;

Work in conjunction with administration colleagues from research partner organisations on collaborative proposals and arrangements;

Advise relevant staff, including Heads of Academic Department on budgeting requirements for exceptional research funding bids.

Work with and support academic and research staff with the administration of successful applications for funded research work (post-award administration) in accordance with universities operating framework, including:

Establish and maintain accurate and accessible project records, documentation and files, and where needed in collaboration with the Central Research Services;

Assist the principal investigator with setting up projects and advise on recruitment processes, including how and where the principal investigator can access additional business support for issues relating to recruitment and employment contracts

Maintain effective communication on administration issues with relevant colleagues at funding (and where applicable) research partner organisations;

Monitor project finances on a regular basis, ensuring income and expenditure is correctly accounted for against budget codes as part of project tracking, and working with the research co-ordinator, research operations manager and Post-award colleagues to inform reporting arrangements, resolve operational issues and take corrective action where necessary in discussion with the principal investigator;

Ensure that principal investigators (academic-lead) and other relevant staff maintain an informed view of project finances; reviewing their monthly investigator reports and ensuring that project expenditure is in line with projects needs and specific funder rules and regulations;

Support the principal investigator in dealing with administration requests made by the funding organisation, including progress/ final evaluation reports and financial statements.

Supporting research activity planning and financial processes for at least one of the academic departments, including:

Administration of budget codes covering research and, where required, small grants (Grand Challenges Awards);

Where appropriate; handling and processing invoices, purchase orders recharges, journal transfers, brought-forward and closing balances, year-end accounts;

Running transaction queries and reports as needed using the finance system;

Liaise with the School Finance Team regarding financial administration relating to research activity, assisting with queries and issues from academic and research colleagues on monthly management information reports;

Support the annual budgeting, planning and forecasting process by working with the Research co-ordinator, research operations manager and research development manager

Supporting research work geared toward preparing for the Research Evaluation Framework, and other statutory and formal data returns.

Full job specification available upon request

To Apply

Please email your up to date CV stating your current salary, notice period & salary sought


Our aim is to respond to all successful applications within 5 days. If you haven't been contacted

within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your


Adept Recruitment Ltd encourages applications from individuals of all ages & backgrounds.

Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Adept Recruitment Ltd acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003. Adept Recruitment is a Recruitment Agency and is advertising this vacancy on behalf of one of its Clients.

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