Finance Officer

Recruiter
Choice Recruitment Group
Location
Eastbourne, UK
Salary
Competitive
Posted
21 Aug 2019
Closes
27 Aug 2019
Ref
1240497818
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
Job Purpose

·Assist with final settlement statements for all shows, events and conferences as per contractual agreement, ensuring correct payment and income is received.

·Assist with Administration of Show Account Report for each venue, detailing each shows income against expenditure, as required.

·In the absence of the Senior Finance Officer produce monthly Show Account summary detailing surplus against income target and reporting Cultural Exemption.

·Provide financial support of the monthly monitoring of the Eastbourne Theatres budgets, and assist in the preparation of monthly and annual budget forecasts.

·Assist with the fulfilment of all payments to Producers, creditors and staff and debtor invoicing within agreed timeframe.

·In their absence of the Theatres Administration cover core tasks.

Key Tasks
  1. Ensure that all required Advance Production payments are fulfilled with the contractual time frame.
  1. To assist the creation of the Final Settlement Statements and self-invoices as required for payment of final settlement for all shows, events and conferences, as per specific individual contracts. Collating information and calculating fees relating to Box office Income, VAT - Cultural Exemption, Payments commission, PRS, Private seats, recharges and advance payments. Liasing with production company to ensure completed contractual and financial documentation has been received to ensure compliance.

3.In the absence of the Senior Finance Officer produce and manage a Show Account Report for each venue, detailing each shows income against expenditure.

4.Assist with the production of monthly Show Account summary detailing surplus against income target and reporting with Cultural Exemption.
  1. Assist with reconcile Show Account Income and Expenditure against our Box Office System and the General ledger. Reporting, investigating and resolving any variations. This is crucial for budget monitoring purposes, internal and external audit.
  1. Assist with the preparation and ongoing monitoring of Departmental Budget, both monthly and annually, including profiles, to ensure cost effectiveness and budget control.
  1. In the absence of the Senior Finance Officer process all Casual Additional Payment/ Time Sheets, checking total and coding to for Authorisation, then inputting onto the Payroll System, within agreed time frame to ensure timely payment of staff. Administration of starter packs for new employees.
  1. Raise purchase orders as required. Investigate and resolve any 'Incomplete' invoice vouchers within Councils Financial system.
  1. Raise sundry debtor invoices - Venue & equipment hire, Catering or Tickets on Account by way of Councils Financial system.

10.Assist with preparation of Theatre 'Year End' Returns as required- Petty Cash, Stock Certificates, Income in Advance, Payments in Advance, Debtors and Payment Accruals as required by Accountancy for closedown of accounts within strict time frame.

Essential

·5 GCSEs including Maths and English at Grade C or above or equivalent

Essential

·Financial Business Management
VAT regulations

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