Invoicing Assistant

Colchester, UK
20 Aug 2019
09 Sep 2019
Contract Type
Full Time
Looking for a new role within Finance? At Mears, we have an exciting opportunity for an Invoicing Assistant to join our office in Colchester. This is a fantastic opportunity for either an experienced Accounts / Finance Assisant looking for their next role..

Mears is a company uniquely placed to address the major challenges in housing and social care industries. We are a market leader in providing housing services to the affordable housing sector, and a major presence in homecare and deliver a high standard of Care Services providing personal care to over 20,000 people a year, enabling older and disabled people to continue living in their own homes.

We are looking for an Invoicing Assistant who will take responsibility for the invoicing for a portfolio of Local Authority, NHS and Private Client accounts. Sitting within the invoicing function, you and the team are responsible for issuing invoices for all Client Contracts in the Care division (England and Wales).

Your key responsibilities
  • Produce all invoices for an allocated portfolio of Local Authority, NHS and Private clients are ensure that they raised and issued on time and in the correct prescribed format
  • Prepare Service Returns in line with contractual requirements on a weekly, fortnightly, 4 weekly, monthly and quarterly basis utilising the time management and billing system as well as other invoicing systems
  • Using analytical skill to analyse the invoices and querying results
  • Liaising directly with Local Authority Commissioning and Finance teams and our local Offices to proactively resolve invoicing queries prior to billing
  • Raising credit notes and associated amended invoices, supported by authorised Credit Note requests.
  • Posting invoices and credit notes and associated billed hours to the finance system
  • Reporting all charge detail per the internal time management and billing system to external electronic call monitoring and billing systems, where applicable
  • Regular reporting to Operational Staff and Line Manager on key account issues
  • Prompt escalation of issues to Line Manager as they arise and monitoring of all issues to ensure that they are resolved quickly and efficiently
  • Achieving KPIs aimed at minimising unbilled work, and timely and accurate issue of invoices and credit notes, and resolution of queries
  • Produce weekly reports for Line Manager on unbilled income for own Portfolio

Whilst this role is full time, we would be happy to consider someone looking for around 20 - 25 hours per week

What are we looking for?

To be considered for this role you will have worked in a sales ledge role previously, have studies towards your AAT. You will be an accomplished team player, who has a strong work ethic and wants to do a great job! You will be able to use your own initiative and feel comfortable working in a fast paced, high volume environment. You will be organised with the ability to prioritise and multi task. You will be meticulous and accurate with impeccable attention to detail. You will also be a confident communicator with a good telephone manner. Building relationships with people internally and externally with come naturally to you

CLICK on the APPLY and we look forward in hearing from you.

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