Payroll Expenses and Benefits Administrator

Eurofins Scientific
Wolverhampton, UK
16 Aug 2019
09 Sep 2019
Contract Type
Full Time
Company Description
Eurofins Scientific is an international life sciences company, which provides a unique range of analytical testing services to clients across multiple industries. The Group believes it is the world leader in food, environment, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and for supporting clinical studies. In addition, Eurofins is one of the leading global emerging players in specialty clinical diagnostic testing.

In 2018, Eurofins generated 4.2 billion Euro proforma turnover in 800 laboratories across 47 countries, employing about 45.000 staff.
Job Description
Please note that the working hours for this role are as follows: 37.5 hours per week, working Monday to Friday from 8.30am to 5.00pm

A role at Eurofins is challenging and varied each and every day. In return we offer a competitive salary and benefits package to reward our great people for all the hard work they do.

As the Payroll Expenses and Benefits Administrator, you will use your experience to process high volume staff expenses across the various divisions of the group.

This will involve auditing and checking expense claims in line with company policy and guidelines and ensuring that each claim has been authorised correctly with the relevant VAT treatment and receipts prior to arranging payment. You will also deal with any staff or management queries in relation to the expenses system or claim enquiries.

You would be reporting into the Payroll Compensation and Benefits Advisor.
  • Responsible for processing fortnightly expenses, currently administered via Expenses on Demand system. Checking each individual claim to ensure claims are in line with current expenses policy and ensure that VAT is accounted for correctly. If submitted incorrectly, reject incorrect claims with full explanation.
  • Set up new starters and reassign employee / manager changes on expenses system and ensuring leavers are updated in the records.
  • Provide training for new starters to Eurofins group on the expenses system and separate travel booking system, via one to one / deliver webmail training.
  • Ensure Eurofins entities are HMRC compliant from an expenses perspective, including control and administration of expenses system, making sure HMRC mileage rates are updated when required.
  • Communicate with payroll department to ensure all benefit/expenses items which are liable for tax and NI are passed over for processing in the relevant period.
  • Provide support for new Payroll / Expenses system that will be rolled out in 2020 across all UK entities, in relation to processes and implementation of the new system
  • Point of contact for expenses queries and questions for those requiring assistance with expenses data entry, and providing timely feedback
  • Administration of all company credit card claims via expenses system. Ensure claims are processed within company set timeframes.
  • In addition, this role may be responsible for other ad hoc administrative duties relating to other company benefit schemes such as Perkbox benefits portal, eye care vouchers, life assurance, income protection and private medical insurance policies

Full training on the expenses system and expenses policy will be provided.
  • Proven experience of processing company expenses or experience working in a role requiring a high level of processing activity dealing with multiple stakeholders
  • Knowledge of HMRC regulations including vat and elements liable for further tax, NI for employee and employer and class1A NIC would be an advantage but not critical to role
  • Confident and strong communicator, able to clearly explain company policies to reduce the rejection of claims
  • Ability to communicate and engage at all levels, verbally and in writing
  • Good attention to detail
  • Self-sufficient and able to prioritise own work
  • Can work to strict deadlines to ensure expenses deadlines are meet
  • Knowledge of Expenses on Demand and AX Finance systems would be advantageous but not essential
  • A desire to thrive in a role that requires a positive, proactive and flexible attitude towards change
  • Able to work in a secure and confidential environment
Additional information
In return you can expect a competitive salary, 25 days holidays plus bank holidays, good team and working environment, life assurance and other benefits such as Perkbox, car parking and employee assistance programme.

Your Data

As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date

Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.

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