Payroll & Accounts Manager

Victoria, UK
15 Aug 2019
31 Aug 2019
Contract Type
Full Time
Reed Payroll are currently working alongside a large Public Sector organisation based in South West London and walking distance from Victoria station. A Payroll & Accounts Manager is needed for a 9 month maternity contract. This role will consist of 50% payroll and 50% accounts.

The role will be managing the clients outsourced payroll service to ensure accurate and timely payment of approximately 850 employees, HMRC, Pension Providers and third parties. Also supporting financial reporting including managing the clients cash forecast, monthly drawdown of funds from HM Treasury, month and year end processes, VAT returns, raising journals, preparing and approving reconciliations, month-end and year-end processes.

  • Sign-off of monthly payroll including: Reviewing and checking the accuracy of the payroll processed by outsourced payroll provider.
  • Responding to payroll queries raised by staff, HR and management including: ad Hoc requests for net pay calculations for HR and members of staff; calculating any over/underpayments and taking any necessary action to pay or recover the amount due.
  • Ensuring prompt payment of deductions, supported by information / schedule of deductions, to HMRC, Pension and third-party deductions by the payroll provider.
  • Providing pension information to pension providers including returns and uploading partnership pension deduction information on to pension provider's website.
  • Uploading and posting payroll costs journal and invoices to the general ledger including the reconciliation of the payroll control accounts monthly i.e. net pay, statutory deduction and third-party deduction.
  • Reviewing and signing off payroll reconciliations prepared by trainees including: Housing Loan, Season Ticket Loan, Rental deposit Loan, Salary Advances, Salary Sacrifice etc.
  • Liaising with the payroll provider to ensure the year -end processes including P11D and P60 processes are completed
  • Hold / attend monthly accuracy and service review meetings with payroll provider.
  • Updating the payroll manual with process changes.
  • Testing / signing off relevant changes to payroll system and processes.
  • Agree annual processing timetable with payroll provider.

  • Managing the cash limits through regular monitoring and forecast; flagging up when there are risks to the cash limit such as inadequate inflow or low levels of billing so that there can be prompt remedial action taken.
  • Calculating and requesting monthly drawdown from the Consolidated Fund, including monitoring the bank balance to identify when supplementary drawdown will be required.
  • Ensuring cash entries or journals are raised promptly for all cash receipts (including Parliamentary Supply) and matched to the relevant invoices / accounts.
  • Reconcile Accounts Receivable to the General Ledger and close Accounts receivable monthly.
  • Month end processing including raising and posting journals, preparing and reviewing reconciliations, responding to review queries raised by Financial Reporting Manager or Head of Finance and procurement.
  • Prepare and submit quarterly VAT calculation, including prepare the final VAT and annul adjustment calculations.
  • Ensure HMRC is paid the VAT due to HMRC by the deadline.
  • Check pay runs.
  • Covering for the Financial Reporting Manager when absent.
  • Working with internal and external auditors

If you feel you are suitable for this role then apply now!

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