Project Accountant

Recruiter
Roebuck Recruitment Limited
Location
Macclesfield, UK
Salary
Competitive
Posted
12 Aug 2019
Closes
07 Sep 2019
Ref
1233074593
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
Fantastic Opportunity for our client who have offices in Cheshire, London, Oxford and Brighton

We are looking for an individual with the following attributes and capabilities to join a strong, successful and close- knit project accounting team, reporting into the Senior Project Accountant.

The team will consist of 3 people, and you will work closely with the core finance department of 6 people. The project Accountants are commercially focused revenue accountants who work closely with a wide range of non-finance and financially experienced staff to achieve higher profit margins and stronger cash positions.

Our client is the fastest growing medical communications agency in the country as reported in recent news articles. The project accounting team will be looking to double in size over the next 12 - 24 months, which shows this is an excellent opportunity to join this team.

Key Attributes:

·Strong work ethic

·Team player

·Excellent Communication skills, both written and verbal

·Excellent organisational skills

·Good time management skills

·A thirst for knowledge

·Commercially Focused, or possess an interest in commercial accounting

·Excellent Attention to detail

·Good Excel skills and keen to learn more

·A positive attitude

·Solution Focused and can think outside the box

·Logical and strong understanding of financial transactions and systems

·Self-Motivated

·Sound understanding of deferred and accrued income

The Role:

The Project Accountants work with the client services teams within the business to monitor the progress of projects, investigate variances to budget, and ensure that billings are issued to customers in a timely and accurate manner. Their role is responsible for leading the month end revenue recognition and forecasting process and for reporting on the performance of each agency in the business, providing insight into project, account and agency profitability, and supporting commercial decision making across the group.

This is a busy role, in a steadfast and hardworking team. The team would love to invite a like-minded individual to take advantage of this opportunity, to help with the development of systems, processes and other ad hoc duties, alongside the key elements of the role listed below.

The role requires strong organisational skills in order to achieve personal, team and company objectives.

Key responsibilities:
  1. Create and maintain project accounting master data in the financial project management system and ensure all necessary information is transferred to the Sage financial system.
  2. Support implementation of a best in class project financial management system, providing input into the system design and leading internal adoption within the agency teams. Provide superuser and training support to colleagues as required.
  3. Maintain appropriate access to project records in the financial project management system, ensuring that conflict of interest provisions is adhered to with regards to client contracts
  4. Monitor and maintain project-related records, including contracts, SOWs and purchase orders, ensuring that all documentation is up to date and reflects any scope or budget changes relevant to the project.
  5. Review and approve all project budgets in accordance with company policy to ensure compliance with agreed client pricing structures
  6. Lead the monthly financial review meetings with the client services teams in accordance with the month end timetable. Ensure that all project records are reviewed, and accurate and appropriate assessments are made with regards to actual project progress and forecast future activity.
  7. Review the month end WIP and revenue recognition figures to ensure they accurately reflect the latest project progress assessments. Investigate and report on any variances in the data and ensure appropriate corrective actions are taken.
  8. Approve the revenue recognition and WIP journals for posting in the Sage finance system. Reconcile the key control reports between the finance and project financial management systems and report results to agency management team
  9. Control and authorize the transfer of expenses within the project financial management system, working alongside the client services teams to identify any mis-postings and ensure that corrective actions are undertaken.
  10. Review and approve purchase orders raised for project expenditure in accordance with agreed company policy. Monitor and maintain open purchase orders within the financial project management system to ensure information on committed expenditure is up to date and accurate
  11. Review time sheets entered by agency employees to ensure accurate and timely recording of work related to projects. Work with client service department to identify any missing or incorrect time records and manage corrective actions
  12. Investigate project variances and work with client services teams & agency management to identify opportunities for additional billings. Investigate and report on non-recoverable expenditure on projects.
  13. Report on project, team and agency profitability to management, identifying trends and drivers within the data. Work with agency staff and management to drive improvements in project profitability as required.
  14. Proactively manage project-related billings, working with client services teams as required to ensure that invoice forecasts are complete and accurate. Drive monthly client billing activity to maximise cash generation.
  15. Monitor unpaid receivables and work with Finance and Client Services teams to resolve any issues which are delaying payment.
  16. Identify any project write-offs resulting from billings that cannot be collected and costs which cannot be recharged and report to agency management. Administer the write-off approval process in line with company policy.
  17. Approve project reconciliation process and ensure that the project budget is updated accordingly in the project financial management system. Monitor and control the project closure process to ensure projects are closed and archived in a timely manner.

18.Other ad hoc duties.

Please apply or give Richard a call today - 0161 464 9199

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