Finance Administrator

Peel Solutions
Lewes, UK
13 Aug 2019
22 Aug 2019
Contract Type
Full Time
We are currently recruiting a Finance Administrator in Lewes, East Sussex on a 3 months contract.

£9.99 per hour

37 hours per week

Responsible For:
To provide administrative support for transactional processes within the shared business services function.

The administrator (finance) provides an effective support service in respect of either Accounts Payable and Accounts Receivable, together with core accountabilities including Credit Control, Journal Entries, Debtor/Creditor Reconciliations and Specials/Volunteers Claims in order to support the effective provision of real time management information for the Business Finance Team

Principle Accountabilities:

Reconciliation of Secondments and Mast Rentals to prepare the Requisition for processing.

Reconciliation of AP and Accounts Receivable (AR) control accounts.

Reconcile Supplier Statements, requesting copy invoices where necessary.

Reconcile all GPC Cardholder Statements to the Summary Statement and produce Journal Document for posting into SAP Finance.

Handling and administration of motor vehicle claims in line with policies agreed with the civil claims and the insurance manager.

Proactively chase for prompt settlement of Accounts Receivable Invoices, through Dunning Letters, Telephone Calls and E-mail. All Debts passed to Legal 7 days after the 3rd Dunning letter is sent.

Liaise with Legal over all Debts they are working on.

Update billing spreadsheet with activity levels/charges against each contract mobile phone, issue invoices to mobile phone holders and monitor receipt of payments for personal calls. Ensure staff movements are recorded and transfer or cancellation of contracts carried out in order to control costs against budget.

Provide Customer Service - responding to queries/first point of contact for basic advice and adhoc queries/adhering to agreed SLA's.

Weekly checking of duplicate invoice and blocked invoice report (Zin1).

Set up and maintain Cost Centres

Undertake filing and maintenance of records within the shared business services office ensuring that all information is up to date and readily accessible, as well as undertaking housekeeping duties on the electronic finance system.

Analyse specific areas of expenditure as directed by Financial Services Supervisor, researching any anomalies identified and providing recommendations with regards to remedial actions.

Ensure Figtree is updated with all Motor Claims

Raise all Accounts Receivable Invoices accurately within 3 days of receipt.

Check the accuracy of details on all invoices received, either hard copy or electronic, query any discrepancies, chase/check authority to pay and scan or input invoices on SAP indicating where payment can be made.

To undertake such other duties appropriate to the grade and character of work as may reasonably be required, including the specific duties of similar or lesser graded posts.

Apply online or contact Rachael at Peel Solutions for more information

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