Assistant Project Accountant

Wilmslow, UK
17 Aug 2019
22 Aug 2019
Contract Type
Full Time
Our client is a growing owner managed business in the healthcare sector with operations across the UK and US. Due to a period of growth and restructure there is currently an opening for an ambitious and enthusiastic Assistant Project Accountant to work in their friendly finance team.

The Project Accountants work with the client services teams within the business to monitor the progress of projects, investigate variances to budget, and ensure that billings are issued to customers in a timely and accurate manner. The role is responsible for leading the month end revenue recognition and forecasting process and for reporting on the performance of each entity in the group, providing insight into project, account and agency profitability, and supporting commercial decision making across the group.

The Assistant Project Accountant will work to support the above process, with a variety of system and project maintenance tasks, with the view of learning and developing into a project accountant role as listed above.

Key Duties include:
  1. Create and maintain project accounting master data in the financial project management system and ensure all necessary information is transferred to the Sage financial system.
  2. Support implementation of a best in class project financial management system, providing input into the system design.
  3. Monitor and maintain project-related records, including contracts, SOWs and purchase orders, ensuring that all documentation is up to date and reflects any scope or budget changes relevant to the project. These will be reviewed during the annual audit process.
  4. Review and approve all project budgets in accordance with company policy to ensure compliance with agreed client pricing structures
  5. Assist with the preparation of the month end WIP reviews and revenue recognition figures to ensure they accurately reflect the latest project progress assessments. Investigate and report on any variances in the data and ensure appropriate corrective actions are taken.
  6. Review time sheets entered by agency employees to ensure accurate and timely recording of work related to projects. Work with client service department to identify any missing or incorrect time records and manage corrective actions
  7. Investigate project variances and work with client services teams & agency management to identify opportunities for additional billings. Investigate and report on non-recoverable expenditure on projects.
  8. Proactively manage project-related billings, working with client services teams as required to ensure that invoice forecasts are complete and accurate. Assist with the driving of monthly client billing activity to maximise cash generation.
  9. A small amount of credit control.
  10. Identify any project write-offs resulting from billings that cannot be collected and costs which cannot be recharged and report to the project accountants.
  11. Approve project reconciliation process and ensure that the project budget is updated accordingly in the project financial management system. Monitor and control the project closure process to ensure projects are closed and archived in a timely manner.
  12. Other ad hoc and financial duties.

The Requirements:
  • Strong work ethic
  • Team player
  • Excellent Communication skills, both written and verbal
  • Excellent organisational skills
  • Good time management
  • A thirst for knowledge
  • Commercially Focused, or possess an interest in commercial accounting
  • Excellent Attention to detail
  • Good excel skills and keen to learn more
  • A positive attitude
  • Solution Focused
  • Keen to learn and progress in their career
  • Logical and strong understanding of financial transactions and systems

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