Billing Assistant

Central London, UK
17 Aug 2019
25 Aug 2019
Contract Type
Full Time
My client are a successful legal firm looking for a junior Billing Assistant. They are based in the heart of Central London and have beautiful gardens surrounding the office. They are looking to either train someone with no experience or with a little experience.

Purpose of the role

Bill processing

• Ensuring the prompt and accurate production of all bills, ensuring that they comply with relevant VAT rules and presentational standards

• Assist in the accurate processing of all write-offs of unbillable time and disbursements

• Dealing with any inter-folio transfers

• Preparing soft copy bills and arranging for distribution as directed

• Liaising with fee earners to resolve any queries

• Assist and support with E-Billing process

Estimating services

• To assist the Billing Supervisor in the provision of estimating services

Reporting services

• Preparing Work in Progress reports and Costs Incurred reports for clients and fee earners

• Providing billing information to fee earners on request

Other Duties

• To assist in systems testing processes and to support other systems change-over activities as directed

• To provide cover for absences with the team for holiday/sickness/flex

• Keeping the Billing Supervisor and Billing team members fully informed of the current status of work and of any problems encountered, and to offer suggestions on how these might be resolved

• To offer constructive suggestions for ways in which the firm's billing procedures can be improved

• To assist the Billing Supervisor with any other administrative duties

• To take responsibility and manage own portfolio of clients

Person Specification (Skills / Experience / Qualifications)

• Excellent arithmetic, written and verbal communication skills are required for liaising with clients, partners and other members of the firm across all levels of the business

• Excellent attention to detail

• Previous experience of working in a partnership environment is preferred

• Confident manner, organised, persistent, tactful but firm in dealing with senior personnel in both client organisations and the firm.

Software Experience

Experience in Excel, Word and preferable knowledge of one or more firm standard practice management systems. Willing to learn elements and principles of in-house Billing and Charging System together with IBM Notes.

Team Working

All staff should work towards developing positive working relationships with their colleagues and be prepared to help out whenever necessary. Be willing to adapt to change and be pro-active in offering suggestions/solutions to problems and/or queries. All staff are required to maintain a professional image at all times.

Skills and Qualifications - desirable

• Good education which must include Maths minimum B grade

• Excellent Excel skills

• Understanding of VAT rules relating to billing


• Contributory pension scheme (contribution matched up to 5%)

• Life Assurance Scheme (4 x annual salary)

• Group Income Protection (after 3 months probation)

• 20 days holiday (pro rata) per annum increasing by 1 day for each year of service up to a maximum of 25 days (with an additional day at Christmas)

• Discretionary Performance Related Bonus

• Interest-free Season Ticket Loan (after 3 months probation)

• Travel and Personal Accident Insurance

• Enhanced maternity/paternity

• Flexi time scheme providing scope to earn 8 additional days' holiday per year

Strong educational background

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