Finance Administrator

General Physics UK
Stockport, UK
08 Aug 2019
13 Sep 2019
Contract Type
Full Time
Finance Administrator - Bredbury, Stockport, Greater Manchester UK

Do you have experience with Administration Vendor/Supplier Management, invoicing?

An exciting opportunity has arisen to come on board with GP Strategies team as a Finance Administrator in our Bredbury office in a permanent role.

As a Finance Administrator, you will be responsible for the coordination, administration processes, supporting Third Party Vendors, Finance and Delivery Teams across Global, UK, and EMEA Regions. The individual is expected to be able to process high volume and be responsible for the accurate and timely processing of sales Invoices and to support the Financial Analyst, plus demonstrate the ability of doing this in previous roles. You will be based out of our Bredbury working with our blue-chip clients.

You'll be representing both GP Strategies and our client's best interests by delivering a high-quality service.

What you will do...

Duties and Responsibilities

Reporting to the Team Leader , the Finance Administratorwill be responsible for the following duties:

Primary Responsibilities

Review project Schedules/LRM Report and Trackers to ensure proper costing/invoicing. (Verify accurate cost, transaction date within period of delivery).

Ensure all costing/invoicing is within the Purchase Order Value.

Enter invoicing events onto Oracle accounting system.

Crete sales invoices/credits in accordance with specific clients' requirements. Seeking approval from Project Manager/Financial Analyst and submission thereof within the prescribed deadlines.

Locate and verify expenses, ensuring the costings/invoicing are within the purchase order and client's specifications.

Input Manual sales Invoices and credit notes on to Internal Oracle accounting system.

Maintain and update excel costing sheets per contract/project.

Input submission of electronic Invoicing on to client portals.

Send Invoices out to customers via email or post in a timely manager.

Modify contracts in accounts system based on direction from Financial Analyst.

Maintain and update accordingly the purchase order reconciliation.

Review CSR to maintain all costings have been invoiced/allocated.

Assist in the close out of completed contracts on a regular basis, verifying that A/R, EUB/BIE and backlog equal zero.

Ensure applicable facility allocations are computed accurately and updated as required in accordance with policy.

Assist with general queries and correspondence of a billing nature on a day to day basis.

Chase purchase order numbers to ensure they are received from Project Manager in a timely manner

Maintain delivery schedules and update with invoicing detail.

Assist Tax and Credit Control with Invoice queries.

To follow and ensure others follow procedures and policies.

To participate in the staff development programme within the framework of IIP and within the agreed individual staff development plan.

To ensure that the Equality and Diversity, Health and Safety and Quality Procedures are adhered to within your area of responsibility and that any non-compliance is reported to the appropriate level of Management.

To ensure that the corporate values of the Company are always actively promoted and implemented.

To support a culture that promotes teamwork and discourages divisiveness at all organisational levels.

To communicate with internal and external agencies, staff, customers, management and peers in a manner appropriate to your position always and act in accordance with your confidentiality agreement with the company always.

To ensure that any defective equipment/building faults are reported promptly to your Manager.

This description is an outline of the main duties and responsibilities of the designated role, but other duties may be assigned from time to time as the situation requires.

You will have...

You are already skilled within procurement and contract administration role

You have ability to work with minimal direct supervision as a self-starter and have great written and verbal communication abilities including presentation skills
Great business acumen and team player

Good communication skills both written and verbal.

Strong numeric skills

You possess negotiation skills and knowledge of business and management principles
Information Analysis
You are confident in Microsoft Office packages especially Word, Excel and PowerPoint and intermediate Excel skills, plus a knowledge of Oracle would be beneficial

Proven expertise in communication with both internal and external 3rd party business partners
An understanding of VAT rules, billing different projects, project accounting and invoicing expertise would be beneficial.

NVQ Level 3 or equivalent in Business Administration/Accounting/Management. Combined with a good standard of education

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