Office Manager - Creative Agency

Location
London
Salary
£26000 - £33000 per annum
Posted
07 Aug 2019
Closes
04 Sep 2019
Ref
00097242
Contact
Recruitment Genius Ltd
Sector
Public Sector
Contract Type
Permanent
Hours
Full Time
This creative agency is looking for an amazing office manager to help ensure the smooth day-to-day running of the business as the company grows.

A challenging, exciting role, working with their Operations team across finance, project management systems support, team efficiency, as well as assisting with HR and Administration tasks.

You will oversee the day-to-day activities of their office and stretch your administrative, financial and organisational skills. The role will be varied with a lot of scope for growth, taking on more responsibilities and personal development. Guided and mentored by their Head of Operations and the management team, you will be pivotal in keeping the company running smoothly and efficiently.

You'll be joining a friendly bunch of creatives, who enjoy working together to provide the best solutions for their clients. They pride themselves in being a caring and flexible employer and really care about the health and well-being of their team.

Requirements:
Working in a fast paced, creative environment you will be someone who works well within a team, is friendly, organised, enthusiastic, and keen to build a career in administration and business management.

You will be a methodical and diligent all rounder, with a flexible attitude and helpful positive approach, who has at least 4 years previous experience of business administration and finance within a small, fast growing company.

For this role, the salary will be £26,000 - £33,000 depending on experience.

Responsibilities:
Project Management Systems support:
- Responsible for upkeep of project management systems (Harvest, Basecamp and Team gantt) -project setup, time allocation, quality management of data, project reporting and archiving on a monthly basis.
- Collating project management information on a monthly basis to support management meetings.
- Working with management team to ensure processes are followed and project management systems are used correctly.
- Team time tracking: co-ordinate and report on staff time-sheets, ensuring timesheet data is correct and up to date.

Finance:
- Accounts administration (Xero): owning the invoicing and accounts payable process.
- Daily and monthly accounts reconciliation.
- Assisting with Research and Development reporting.

Administration:
- Assisting the HR Process: processing annual leave requests.
- Process & Policy management: maintaining company policies and processes.
- Responsible for ordering equipment, stationery and sundries.

As a small company, you will be required to support the business with receptionist duties, booking meetings, making travel arrangements, proofreading and other ad-hoc tasks as necessary.

In Shoreditch, they work in a community of digital professionals. They have an office dog named Bartley & enjoy weekly socials, and running charity races.

Nearest Tube:
Old Street - 6 mins walk
Liverpool Street - 8 min walk
Shoreditch High street - 12 min walk

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