Finance Assistant

Chesterfield, UK
04 Aug 2019
13 Sep 2019
Contract Type
Full Time
About Optimas:

Optimas is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support no matter where you find yourself around the globe.

To learn more, please visit our website

Position overview:

Optimas is currently searching for an analytical and results-driven experienced Finance Administrator to take ownership for the processing of vendor invoices on a Global basis where overcharges have occurred. Through the raising of a debit note in line with the PO information within our systems, communication to the vendor and maintaining the debit note schedule through to receipt of credit note along with the processing of invoices, debit notes and credit notes on to the system.

This is a Fixed Term Contract role for 6 months based in Barlborough, reporting to the Global Shared Service Manager.

Main responsibilities:

·Process Material Invoices against corresponding Purchase Orders / Receipts.

·Identification & calculation of overcharges based on vendor invoice cost and our PO / system cost.

·Maintain Debit Note schedule with all information required in order to close out all issues.

·Raising of Debit Notes and the processing of these on to the system.

·Issuing debit notes to our vendors as well as communicating any queries resulting in these to the relevant Optimas personnel.

·Processing of credit notes received relating to debit notes already deducted from the vendor.

Key Competencies:

The ideal candidate should have the following competencies:
  • Strategic Vision.
  • Building organizational capacity.
  • Results driven.
  • Embrace change.
  • Collaboration and Influence.
  • Entrepreneurial spirit.
  • Customer value and Market focus.

Skills and Qualifications required:
  • Proven background in Accounts Payable
  • Ability to process invoices, debit notes and credit notes on to the system
  • Strong communication skills, able to build relationships with vendors and internal stakeholders
  • Speed and accuracy is essential
  • Attention to detail, methodical approach
  • Results-driven - end to end ownership
  • Investigative problem-solving ability
  • IS system knowledge - Googlemail, Excel & Word

This is a stand-alone, key role for the business, taking ownership for the processing of vendor invoices on a Global basis. You will work closely with Accounts Payable and Category Management, working as part of a small office, with a strong 'family-feel' yet part of an expanding global company.

Optimas OE Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Optimas OE Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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