Junior Family Legal Secretary

Recruiter
Charalle Group
Location
Eastbourne, UK
Salary
Competitive
Posted
04 Aug 2019
Closes
05 Sep 2019
Ref
1226485156
Sector
Legal
Contract Type
Permanent
Hours
Full Time
A Junior Legal Secretary is required to assist three lawyers in the Family and Private Client department of this South East Law firm. The main aim is to assist fee earners with the profitable management of their caseload within Family, while practicing the highest codes of professional conduct and customer service. To engage in other activities as directed by the fee earner concerned.

Main Duties
  • Carry out client work as allocated by Fee Earners, under their supervision
  • Heavy administration
  • Manage own workload whilst lawyers at court, sometimes all day
  • Ensure that all client work is progressed expeditiously
  • At all times to exercise high standards of client care in a professional and pleasant manner
  • Ensure the confidentiality and security of the business, and client, documentation and information
  • Comply with the Solicitors Accounts Rules and the Rules on the Professional Conduct of Solicitors
  • Maintain clear and precise communications with other personnel of the Business
  • Ensure good working relationships with external institutions and organisations
  • To comply with the business office policies and procedures
  • To conduct or assist with conducting a caseload in an efficient, commercially (financially and with risk management) aware and professional manner
  • To assist with obtaining division billing targets
  • To assist, if required, with the allocation of new client enquiries and to ensure that these are not allocated inappropriately to Fee Earners without the expertise/capacity/training to professionally deal with the same to the standard required by the Business
  • To assist and help the business to maintain its accreditation to regulatory bodies and maintain personal professional accreditations/franchises and obtain new accreditations as appropriate
  • To provide administration support and manage support staff assigned to your team or division unit
  • To prepare correspondence and documents through audio typing, telephone communication skills, client and colleague management skills and word processing skills
  • To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the business policies as set out on the business Intranet
  • To prepare mail and enclosures for despatch, to arrange for all copying to be done, to make appointments, arrange meetings and to maintain an up to date diary

Skills and Behaviours
  • Family or Private Client experience as an experienced legal secretary junior
  • Strong attention to detail
  • Highly organized skills require for this role
  • Highly numerate
  • Ability to work to deadlines
  • Works well under pressure
  • Need to be self - motivated
  • Excellent communication skills, both written and spoken
  • Fully computer literate
  • Salary will depend on experience

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