Finance Administrator - £15.01ph plus Hol Pay - Central London

Gray & Associates Recruitment Services
Central London, UK
16 Aug 2019
24 Aug 2019
Contract Type
Full Time
Finance Administrator - £15.01ph plus Hol Pay - Central London

Start ASAP for three months


To be responsible for administering all financial transactions within the department. The role holder must ensure these are processed promptly, accurately.

The role holder will assist in financial decision making of the office, through provision of reports and statistics as required, and will act as a first point of contact for general financial enquiries.


Financial Systems
  • The role holder will process all financial transactions (training will be provided)
  • Manage online financial transactions and reporting.
  • To assist other members of the team in using the system.
  • Exchanging of information and managing financial data, attending meetings as required.

Financial Processing & Procurement
  • Responsible for processing all interdepartmental transfers, ensuring the coding is correct and liaising with finance officers in other departments on reconciliations of funds on shared work activities
  • Responsible for the processing and monitoring of expense and travel claim forms ensuring the expenses are allowable and are supported by the correct documentation.
  • Responsible for ensuring foreign payment forms are completed correctly and in the currency required.
  • Responsible for raising requisitions and purchase orders and receipting goods.
  • Responsible for handling sales invoices and liaising with central finance department to ensure these have been paid.
  • Authorised signatory for transactions up to £2,000.
  • Responsible for banking income (cash/cheques) received by the department.
  • Create and submit purchase requisitions for items such as stationery and equipment.
  • Responsible for setting up new suppliers.
  • Reconcile department purchases and clear the purchasing account promptly each month.
  • Use of the HR system to initiate payroll payments to student demonstrators/helpers and external lecturers.
  • Arrange cash and cheque advances as directed, ensuring they are reimbursed by the time specified.
  • Process research student fees and stipends.

Financial Reporting and Planning
  • Generate and prepare financial reports for a variety of staff
  • Assist decision making of LM and others on budgets and forecasts, through the provision of reports and statistics.
  • Service relevant committees; arranging meetings, producing agenda and supporting documents and periodic reports if required.
  • Update colleagues on changes to financial procedures as relevant to their work.

General Finance Administration
  • To be a first point of contact for suppliers, staff and student enquiries.
  • Responsible for keeping an up-to-date list of all outstanding debtors to the designated area and chasing them for late payment.
  • Maintain and update financial records; filing relevant folders, databases, and spread sheets.
  • Investigate and resolve discrepancies and queries arising on accounts.
  • Assist in financial processes associated with deadlines such as month-end and year-end tasks.
  • Liaise with taxation and commercial accounting to ensure that different income streams are being received in to the correct funds for taxation purposes.
  • Administer income as applicable and ensure there is an audit trail.
  • Provide cover for colleagues during periods of absence or assist with peaks in workload in other areas.
  • Support activities such as part-time/casual teaching payments as required.
  • Organise insurance for staff travelling abroad on business/field trips as required.

  • Good knowledge of Excel, including the ability to understand and use numerical formulas.
  • Knowledge of financial processes and regulations associated with general financial administration.
  • Computer literacy and familiarity with the Microsoft suite of software to intermediate level in Word, Excel, Email, Outlook and the internet.
  • Good oral and written communication skills which enable the postholder to liaise and interact with a variety of people at all levels of the university.
  • A commitment to customer service and the need to provide an efficient, professional and effective service to the many users and contacts both internally at all levels of the organisation and externally.
  • High level of numeracy, with the ability to understand and interpret figures and statistics,and undertake standard calculations such as VAT.
  • Proven and consistent ability to meet tight individual and group deadlines and to manage own workload through effective prioritising, time management and organisational skills.
  • Ability to work under pressure whilst maintaining close attention to detail and accuracy.
  • Ability to be discreet and maintain confidentiality when dealing with a variety of student and staff data.
  • Willingness and ability to undertake training and adapt to new systems quickly.
  • Good analytical skills including ability to research, analyse and interpret financial information.
  • Ability to prepare and co-ordinate accurate financial reports for a variety of uses.
  • Proven experience of providing effective financial support in a complex organisation, including the experience of online financial systems.
  • Proven experience of working as a proactive member of a team.
  • Experience of providing financial reporting.
  • Experience of working within a HE or similar research environment.

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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