Purchasing and Finance Officer

Central London, UK
17 Aug 2019
02 Sep 2019
Contract Type
Full Time
We have a temporary opportunity to work with a university based in central London. Currently this role is for 3 months and is paying £14.06.

To provide a complete and efficient purchasing service for all IT-related equipment for the School. The post holder will also assist in the processing financial transactions and with the lifecycle of the School's IT assets.

• To handle requests for information from a range of internal and external contacts at any point during the lifecycle of an order, and to respond / investigate queries arising from recording the financial impact of said procurement.
• To promote and maintain information about recommended products and suppliers to colleagues in DTS and across the School, via the DTS intranet, website, newsletter and other relevant channels of communication.
• To provide service excellence in all dealings with relevant stakeholder in line with departmental values & behaviours (Service Excellence, Personal Responsibility, Integrity, Respect, Teamwork & Continuous Improvement). Teamwork and Motivation
• To work as part of a team, supporting other team members and liaising with colleagues in DTS and elsewhere in the School, where necessary.
• To coordinate work with the Senior Purchasing and Finance Officer.
• To take part in arranged training and team meetings, identifying issues to be discussed, as well as purchasing and finance systems and procedures to be reappraised.
• To provide cover for the Senior Purchasing and Finance Officer Liaising and Networking
• To liaise with third-party suppliers to ensure that they are offering the best prices and service to the School.
• To liaise with key staff in the Finance Division to keep abreast of developments in School policy and procedure that could impact on the purchasing and finance activities of the department, and Job Summary To provide a complete and efficient purchasing service for all IT-related equipment for the School. The post holder will also assist in the processing financial transactions and with the lifecycle of the School's IT assets. Job title: Purchasing and Finance Officer Department/Division: Finance Division Accountable to: FP&A Manager to discuss and resolve any issues arising. This will involve individual consultation and attendance at appropriate meetings and other forums. Service Delivery
• To maintain up-to-date product knowledge of new IT and related-equipment and to assist user support staff in identifying the appropriate product or supplier for their requirements.
• To place finalised orders with a value up to £8,000 within the required timescale; to check that sufficient funds are available where appropriate or that external budget holder approval has been granted via email, and that an approved and suitable supplier is used.
• To place orders with a value in excess of £8,000 in consultation with the FP&A Manager and School Financial Regulations
• To monitor the status of open orders (by running order status reports).
• To process invoices for budget controllers to sign off before passing to the Finance Division, and to ensure correct entry into the finance system.
• To input invoice details into a purchase order system and process them in accordance with the School's Financial Regulations.
• To take delivery of orders, check quantities, book in and create records within the IT asset management system.
• To help external delivery companies and internal colleagues safely use the goods delivery lift.
• To process the internal debit note and other transactions
• To assist the FP&A Manager with preparations for Financial Year. Planning and Organising Resources
• To manage the shared purchasing mailbox prioritising urgent orders or queries and placing orders within agreed service level agreements.
• To process invoices promptly to ensure suppliers receive payment in time and accounts are not put on hold. Initiative and Problem Solving
• Dealing with order queries by contacting suppliers and end-users, where necessary, to resolve any issues or problems, using the resources available.
• To use knowledge of approved suppliers in order to meet any urgent procurement requirements of DTS and School customers. Knowledge and Experience
• To undertake high value and complex purchasing activities, as well as relatively straightforward high volume procurement
• Undertake a number of IT tasks using the Microsoft Office suite programmes (specifically MS Access, MS Outlook and MS Excel).
• Data entry, data validation and reporting.
• To take an active role in the migration to the School's new finance and procurement system.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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