School Finance Assistant

17 Aug 2019
30 Aug 2019
Contract Type
Full Time
This secondary school in West London immediately need a Finance Assistant. This role would be confirmed permanent for the right person. So you MUST be available to start as a temp immediately. £10 - £11 per hour and if you become permanent the salary is £22,518 - 25,950.

You must have worked in a UK school before and be familiar with school systems , procedures and databases.

An enhanced DBS will be required for this role.

The Finance and Lettings Assistant will be directly responsible to the Finance and Lettings officer.

The Finance Assistant and lettings assistant is responsible for:

• Assisting with all aspects of the development and effective operation of the finance and lettings department within the School.

• Assisting with operating and monitoring all school accounts and budgets, ensuring the safe receipt and handling of cash and the reconciliation of transactions.

• Completing administrative routines relating to orders, invoices, cheques, income, payroll and the receipt and distribution of goods and services.

• Undertaking general office and administrative duties, as required.

Duties and Responsibilities

Main duties and responsibilities are indicated below.

Other duties of an appropriate level and nature may also be required, by the line manager and/or Headteacher Conditions of Employment

• The finance and lettings assistant:

• Will be is required to support and encourage the School's ethos and its objectives, policies and procedures as agreed by the Governing Body.

• Will uphold the School's Policy in respect of Child Protection and Safeguarding matters.

• Will be subject to all relevant statutory and institutional requirements.

• May be required to perform any other reasonable tasks, after consultation.

• This Job Description allocates duties and responsibilities but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so constructed.

• All members of staff are required to participate in the School's PMR process Job Specification Operational

• Establish and maintain good relationships with all students, parents/carers, colleagues, suppliers and contractors.

• Provide efficient finance, lettings and administration assistance to the Line Manager.

• Assist in maintaining and updating information held on School Databases, in particular those relating to finance including recording expenditure and income, accessing and producing reports for budget holders.

• Assist in transferring data safely when database systems are introduced and/or changed.

• Assist in the setting up and maintaining of archive files and historical data.

• Assist in the preparation of statistics and management information with regard to finance as required by the Line Manager, the Headteacher, Governors, Auditors, Local Authority and the DfE, including end of year accounts and the Schools Financial Value Standard.

• Assist in the collection, entry and extraction of data required to complete statutory returns.

• Process orders ensuring sufficient funds are available beforehand, receive delivered goods and process invoices.

• Process payments following required authorisation and ensure cheques and BACS are signed by relevant signatories.

• Issue petty cash payments ensuring required receipts and signatories are obtained for all purchases.

• Ensure the safe receipt, handling and banking of monies and cheques received.

• Receive, record and bank school trip monies received from students or parents/carers.

• Assist the Line Manager with all aspects of administration

• Provide assistance to staff with regard to financial issues, for example, placing and following up orders, advising on best value, providing details of alternative suppliers.

• Liaise with suppliers, contractors, other schools and organisations, budget holders and attend to queries as required by the Line Manager. P

• Assist the Line Manager in organising the letting of school premises, including dealing with initial enquiries, sending out documentation and contracts, liaising with staff as appropriate.

• Contribute to the evaluation and development of financial systems and procedures.

• Report technical faults relating to the school database system/s and equipment to the ICT Technicians in accordance with school reporting procedures.

• Report H&S issues to the caretaker Administrative

• Ensure that all administrative duties, checks and documentation are completed to the required level of accuracy including returns and reports.

• Process, input and extract data held on the school's database systems.

• Maintain both manual and computerised record and filing systems in line with audit requirements such as the authorised signatories list, invoices, petty cash vouchers, chequebooks.

• Take minutes/notes in meetings as required, and circulate associated information.

• Deal with correspondence promptly and as required including distribution of invoices received, payment queries, communications received from suppliers, contractors and the bank.

• Answer incoming and internal switchboard calls, dealing with requests and enquiries and taking messages as required. General and Lettings

• Market the School's premises to prospective lettings.

• Meet and greet prospective clients, showing facilities in a timely efficient manner

• Meet school income generation targets, ensuring good use of site premises outside of school hours

• Update lettings calendar and communicate with key staff about future events, ensuring maximum use of premises and minimum clashes

• Ensure all procedures are followed, pre and post event with the lettings team, especially feedback from clients and safety on site

Please call or email us your CV.

Calls accepted after office hours.

Integritas Education will protect your data and abide by GDPR and will never share data without your permission. Due to the large number of CVs we receive we will only contact you if your details match what our client is looking for. Good Luck!

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