Finance Executive

ABC Chambers Solutions
London, UK
17 Aug 2019
29 Aug 2019
Contract Type
Full Time
Our client is one of the leading Planning, Environmental and Public Law chambers in the country. Based in London in attractive offices, they have a small and friendly support team. They are seeking a full-time Finance Executive to cover maternity leave for 9 months. The finance executive will report to the head of finance who is a qualified accountant.

Main Responsibilities:

* Reconcile BACS and bank account daily

* Process cheque and BACS payments and send VAT receipt to clients

* When fees received advise members by sending daily payment summary

* Complete supplier forms for LA and private practitioners

* Chase any remittance advices missing from incoming payments

* Reconcile online event bookings and seminar account

* Liaise with Government legal department when invoices are rejected to resolve

* Filter queries coming into BACS@ and FEES@ and either respond and resolve or forward appropriately

* Resolve overpayment and unallocated payment queries

* Chase outstanding invoices in respect of in-house seminars and events

* Correctly allocate prepayments / payments on account once work billed by clerks

* Process refunds to clients

* Generate quarterly VAT reports for all members

* Invoice members for monthly contributions and rent

* Add invoices to QuickBooks and pay suppliers within agreed timescales

* Log petty cash and Chambers credit card payments

* Provide finance reports for barristers and their accountants

* Support payroll processing activities as required

* Assist our external fee chasing agency in queries relating to outstanding fees as required

* Set up direct debits for Chambers to collect member's contributions

As this is a small business, the post-holder will be expected to demonstrate a high level of flexibility and be prepared to 'roll sleeves up' and contribute outside of their job remit from time to time.

Person specification:

Essential academic, professional qualifications and experience:

* GCSE maths and English

Desired academic, professional qualifications and experience:

* Quickbooks

* Petty cash experience

* General administration experience

* Experience of the LEX Chambers management software would be an advantage

* Ability to use MS Exce

Essential competencies:

* Good written and spoken English

* Numerate

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