Legal Secretary - German Speaking

Recruiter
Owen Reed Ltd.
Location
Central London, UK
Salary
Competitive
Posted
03 Jul 2019
Closes
01 Aug 2019
Ref
1198341143
Sector
Legal
Contract Type
Permanent
Hours
Full Time
Owen Reed are recruiting for a German Speaking Legal Secretary working with the International Arbitration team.

The Legal Secretary will support an allocation of around eight lawyers within the International Arbitration team, the role will not include partner support. It is essential that the candidates are fluent in German and comfortable with using this in the workplace and this will be assessed during interview.

General Responsibilities
• Producing all typing, dictation and secretarial services, correspondence and fax, including sometimes lengthy document production.
• Preparing standard documents from templates. Also, preparing court forms and other standard forms as required.
• Using the Firm's technology, including; Word, Excel, PowerPoint and Outlook; information systems;
Internet research and document management systems.
• Opening new clients and matters on the database system.
• Carrying out conflict checks.
• Carrying out general administration tasks, including photocopying, scanning and document preparation.
• Maintaining diary and schedules for fee earners, including travel arrangements, preparing itineraries and organising internal and external lunches.
• Processing expenses and bill preparation as required.
• Managing time entry and management for fee earners in the Carpe Diem system.
• Answering and dealing with telephone calls.
• Organising and liaising with clients and other third parties for meetings and conference calls.
• Communicating and liaising with colleagues and the Firm's other offices on day to day matters.
• Maintaining professional and effective dialogue with clients when fee earners are absent, ensuring close liaison with exemplary client care; proactively supporting Firm-wide client service initiatives.
• Maintaining up to date and accurate client contact database (InterAction).
• Organising and maintaining filing systems.
• Assisting other secretaries, fee earners and staff as required.
• Attending and providing assistance during hearings which may involve travelling, as required.
• Converse in German within the office and externally, in particular when making complex travel arrangements in preparation for hearings.
• Covering secretarial support during absences including, but not limited to, holiday and sickness.
• Covering other support functions as and when required.

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