Finance and Payroll Manager

Mika Recruitment & Consulting Limited
Ilford, UK
27 Jul 2019
30 Jul 2019
Contract Type
Full Time
An exciting new opportunity has arisen, working for our client - A charity based in Ilford for an experienced Finance and Payroll Manager with excellent bookkeeping and budgeting skills plus a knowledge of charity accounting. The successful applicant will be self-motivated, able to manage charity budgets, have bookkeeping skills, excellent financial and systems management and a desire to work as part of a vibrant team.

Our client is passionate about what they do and they are looking forward to adding to their team a new Finance and Payroll Manager who will be responsible for a range of financial activities including bookkeeping, invoicing, banking, reconciliations and reporting to the CEO for all financial matters.

Your responsibilities will be as follows:
  • Providing oversight and undertaking of the work of the charity's accounting functions.
  • Incorporate budget with cash-flow management.
  • Preparing monthly financial and management reports on a timely basis for the CEO.
  • Assisting the CEO to meet all legal financial requirements of the charity and ensuring full compliance with Charities Act 2011 regulations and procedures and Companies Act 2006.
  • Helping with advice to guide and support an organisational strategy.
  • Keeping records of income and expenditure using the charity's bookkeeping software (SAGE). Maintain separate detailed records for each separately funded project in accordance with Charity Commission guidelines for restricted funds.
  • Oversee all income and expenditure.
  • Obtain user payments through the Council's Abacus finance system
  • Preparing the annual report and consolidated accounts; acting as the main contact with the auditors; submission of charity accounts and other statutory reports.
  • Managing cash flow and along with the CEO,overseeing all payments, direct debits income and Gift Aid.
  • Using the accounting package for reporting (SAGE)
  • Ensuring that all pension payments are processed correctly
  • Working with the CEO to prepare annual budgets for approval by the Board of Trustees
  • To conduct a financial analysis when necessary
  • Under taking other one-off projects during the year.
  • Deal with all correspondence and queries to do with financial administration.
  • Assist the Head of Service with preparation of project budgets explain and report project expenditure, recording and reporting.
  • Maintain funding records payments and reporting schedule, paper based and electronic filing and tracking grant payments.
  • Maintain post in and out records and other office, reception and premises records.
  • Assist the CEO by issuing finance related documents.
  • Source and advise of organisational cost savings were possible
  • Ensure controls for financial systems are adhered to as set out in all policies and procedures.
  • Ensure all invoices are issued on a timely basis and income is received.
  • Reconcile income and expenditure
  • Ensure all participants on Personal Budgets are invoiced in a timely manner and to liaise and deal with budget holders as necessary.
  • Update the database as necessary, adding new records or changing information already included.
  • Ensure we have a current up to date detailed clear record system.
  • To be committed to the aims and values of the charity.
  • To maintain good communication with colleagues, participants, volunteers and partner agencies.
  • Display a personal belief in equal opportunities.
  • Attend and participate in internal working groups for training and exchange of information and best practice.
  • To take on additional responsibilities commensurate to the role as and when required.
  • On occasions where meetings or events take place in the evening or on a weekend, time off in lieu (TOIL) will be given.
  • To conform to Health and Safety, Equal Opportunities, Safeguarding and apply these in all work.
  • To be committed to developing professional knowledge through continuing professional development

The Finance Manager who reports to the CEO will have an assistant.

If you feel that this is the right role for you then please apply today!

**Unfortunately, due to the volume of applications that we receive, we are unable to respond to everyone, if you have not heard back within 5 days then please assume that you have not been successful on this occasion. According to new Data Protection GDPR laws, we need to inform you that you are in applying this role sending us your personal data which we will not share without your consent and will only contact you about this role and other roles which could be of interest. Please see our website for our full privacy and data handling policies. You have the right to ask us to remove your data at any time**

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