Accounts Payable Specialist

Red Recruitment
Bedfordshire, UK
12 Jul 2019
21 Jul 2019
Contract Type
Full Time
Role Purpose - Accounts Payable Specialist

Reporting directly to the AP Manager Accounting & Employee Expenses, the Travel Accounting Specialist is part of a team responsible for processing of (Apply online only) statements per month. With the team receiving approximately 5,000 queries per month, the role is also required to investigate and resolve these queries in a professional and timely fashion. Finally, the AP Travel Accounting Specialist is also responsible for providing an efficient and effective bookings process, and for supporting and coaching the AP Travel Accounting Associates in their work to develop and enhance skills within the team.

The AP Travel Accounting Specialist is expected to build a positive working relationship with all key stakeholders and deliver a best-in-class service.

Key Accountabilities & Responsibilities:

Ensure supplier statements are processed in a timely manner and are paid in accordance to contractual terms
Ensure MTO and Falcon worked statements are reviewed and final reconciliations are completed in a timely manner
Ensure the timely and accurate payment of all 3rd party suppliers
Resolve all debit balances in accordance with guidelines
Resolve queries and issues raised by internal and external parties
Resolve the escalation of queries from supplier shops
Resolve the escalation of queries from the offshore partner
Strive to improve automatch rates by identifying issues and recommending solutions
Ensure interfaces and job requests are cleared on a daily basis
Assist the AP Manager Travel Accounting & Employee Expenses with activities to provide cover, including managing the relationships with 3rd party suppliers, and ensuring SAP AP is accounted for correctly
Support and coach the Travel Accounting Associates to ensure work is performed to a high standard and that skills are developed and enhanced
Support and implement continuous improvement opportunities (both system and procedural)
Ensure all internal controls are fully adhered to and make recommendations for improvement
Ensure records are maintained and archived to satisfy audit and statutory requirements
Undertake other adhoc activities as deemed necessary

Key Relationships (Internal & External contacts):

AP Manager Travel Accounting & Employee Expenses
Managers within the SSC and wider Business
Business Stakeholders
Peer Finance Group Consult/Inform
Offshore Partner

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