Administration Assistant/ Document Technician

Gibson Hollyhomes
Leeds, UK
18 Jul 2019
19 Aug 2019
Contract Type
Full Time
Administration Assistant/ Document Technician

Location: Leeds City Centre

Salary: £18,000-£20,000

We have a fantastic opportunity working for our client an International Law Firm based in Leeds City Centre who are looking for an Administration assistant to join their reprographics team.

You will have a high level of IT knowledge in order to manipulate documents and utilise bespoke software.

You will be working within the Document Services Group and you will be involved with the production of both electronic and physical documents from various sources including, marketing materials

You may also have the opportunity to re-negotiate deadlines or identify cost effective alternative solutions to ensure business needs are met.

Key Duties and Responsibilities:

• Producing and finishing hard copy documents from a wide range of originals to a high standard in various sizes

• Undertake printing requests from a variety of applications including Microsoft office suite

• Scanning of hard copy originals to store on the document management system or to send electronically as required

• Assisting with the production of a range of marketing material ensuring brand guidelines are followed

• Manipulation and distribution of electronic documents using specialised software including OCR, redaction, and splitting files ready for distribution via various methods

• Using bespoke software to create electronic bibles to be distributed to clients as required

• Use of secure file transfer process to send large electronic files to external recipients

• Monitoring the workflow and log requests as required whilst negotiating new deadlines or offering alternative solutions

• Liaise with preferred outsource providers to arrange out of hours cover as required

• Deal with approved suppliers to ensure stock levels within the department are maintained

Key Skills:

• High level of IT knowledge with an understanding of file structures and a wide range of applications

• Confident and able to build trust and rapport to develop effective relationships

• Experienced in operating production machines in a reprographics environment

• Able to handle multiple priorities, working to sometimes conflicting timescales in a fast-paced and challenging environment

• Ability to stay calm and composed in often demanding situations

Due to the high volume of applications we receive we are unable to respond to all applications. By submitting your application you agree to accept our privacy policy which can be found on the Gibson Hollyhomes website

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