Finance & Office Coordinator

Office Angels
Bridgwater, UK
18 Jul 2019
24 Jul 2019
Contract Type
Full Time
Do you want a busy position that offers lots of variety to utilise the best of your skills? Are you interested in a role that doesn't just tick a box, but where your job is a vocation, a role that makes a difference? Does working in the education sector really appeal to you? Have you worked in this industry before? Then read on to find out more about your potential next position!

This role as Finance and Office Coordinator is full time, working 40 hours per week, between 8am - 5pm Monday to Friday, so there is a little flexibility on start and finish times with a salary of £23,000 - £25,000 PA DOE.

If you want to work in a picturesque and scenic setting then this is the company for you! Based on beautiful grounds on the outskirts of Bridgwater, Somerset this really is a lovely location to work in.

The main purpose of this busy position will be to take ownership of the finance, human resources and office administration functions required to effectively deliver the needs of the business.

Specific tasks will include:
  • Overseeing the finances for the business - this includes working closely with the other staff members on site, keeping the budget updated and liaising with Head office staff
  • Using purchasing approval software and invoicing software systems to ensure accurate data entry of finance records
  • Use of spreadsheets to monitor expenditure and purchase approvals
  • Submission of payment requests to Head Office in line with agreed work schedule
  • Processing staff personal expenses claims
  • Reconciling the monthly petty cash against expenditure
  • Monitoring the use of the company credit card
  • Working with the another team member to organise the allocation of cash to visiting groups according to their visit schedule
  • Responsibility for the recruitment administration of new staff - agreeing suitable advertisements, liaising with agencies or online recruitment organisations, arranging interviews and references, responsibility for securing DBS checks for new staff
  • Working with Manager to ensure all staffing issues are dealt with effectively and fairly in line with current legislation - this will often include understanding and being able to advise on what courses of action the site should take when dealing with complicated or sensitive staff matters
  • Working with company Accountants for any other company business
  • Electronic maintenance of staff records and personnel information
  • Logging holiday requests and maintaining sickness records, performance review notes and monthly meeting notes
  • Liaising with company Accountants on staff PAYE, pensions and national insurance queries
  • Purchasing of office stationary and other procurement items
  • Reception and telephone duties
  • Meeting and greeting visitors

As you have read this is a busy role encompassing finance, administration and HR duties so you will need to be a good all rounder, perhaps you'll have worked as an Office Manager for a smaller business where your role included a variety of tasks. You will need to have experience in a role with substantial elements of finance and have knowledge of basic accounting principals. Some HR and administration knowledge will also be required. Proficient IT skills are essential, especially working knowledge of MS Excel.

As a person you will need to have the ability to positively engage with individuals and organisations in the wider community, be able to work constructively as part of a team, have excellent interpersonal skills and a real enthusiasm with a 'can do' attitude.

If you are interested in this position then please apply online or if you'd prefer to speak to someone call the office on 01823 285440.

We look forward to hearing from you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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