Legal Secretary

Fresh Recruitment Cardiff
Cardiff, UK
03 Jul 2019
01 Aug 2019
Contract Type
Full Time
Our clients Core Real Estate team works across the world, providing clients with the benefit of local representation coupled with national and international resource.

Key responsibilities:

• Providing the full range of secretarial and administrative support to a team of legal advisers and key clients

• Providing financial administrative support to Legal Advisors. Processing invoices, write offs, transfers, preparing clients monthly reports, invoice narratives and sending out to clients.

• Dealing with and screening calls for legal advisers; delivering a positive client experience

• Management of emails and correspondence

• Acting as liaison point for clients and colleagues

• Highly proactive and responsive diary management

• Organising internal and external meetings

• Organising travel, business trips, itineraries and events

• Dealing with expenses claims for legal advisers

• Providing a full financial administration service to support legal advisers; preparing bills and liaising with the offshore Finance team, management of payments, receipts and transfers, dealing with arising queries and issues

• Producing high quality legal documents, correspondence and presentations using the MS Office suite and in-house tools

• Digital dictation using Big Hand software

• File opening and closing; ensuring both physical and electronic client and internal files are properly maintained

• Working as part of a wider secretarial team; supporting and covering for other secretaries and their legal advisers as needed

Skills and experience:

We'd love to hear from you if you have already worked as a legal secretary, ideally in a Real Estate environment. Ideally you will have a minimum of 65 wpm typing and as we use technology for maximum benefit you will need to have excellent MS Office skills.

It is expected that with limited supervision you will be able to proactively support a team of legal advisers and key clients, produce high quality documents, manage extremely busy diaries, arrange complex travel itineraries, and will have an enthusiastic approach to dealing with day to day tasks and longer term initiatives/projects.

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