Finance Assistant Payroll

Nigel Wright
Newcastle Upon Tyne, UK
27 Jul 2019
01 Aug 2019
Contract Type
Full Time
The role

A new opportunity has arisen with a large high profile charitable organisation based in Newcastle. The successful applicant will play a key role in the delivery of payroll services as well as additional finance services when required:
  • Processing of all core payroll transactions and third party deductions for approx. 1000 employees
  • Overseeing the processing of approx. 1,000 supplier invoices per month;
  • Preparation of supplier BACS and cheque runs
  • Processing of cash and banking transactions

Duties and Responsibilities

  • To ensure that all monthly payroll adjustments are processed including calculation of overtime or timesheet based pay, sickness, maternity and paternity pay.
  • To process monthly deductions including travel loans, court costs, childcare and cycle to work vouchers.
  • To take a role in checking of payroll data entry input by other team members to support the audit and accuracy check of payroll processing.
  • To respond to employee queries with regard to their salary ensuring that all queries received into the team are resolved on a timely basis.
  • To review the deductions for PAYE/NI generated by the system and ensure they are ready for payment in line with the statutory timetable
  • To generate and submit the required regular returns to providers for the pension schemes including processing of the monthly payments.
  • To take responsibility for the submission of monthly RTI returns
  • To prepare and, subsequent to review, process relevant HMRC forms including P45s, P60s and P11Ds
  • Monthly reconciliation of some payroll related control accounts, including taking corrective action on a timely basis to clear reconciling items

Accounts Payable
  • To oversee the processing of supplier invoices and expenses on to the finance system ensuring that this occurs on a timely basis and in line with monthly processing deadlines. The majority of the entry will be performed by the Finance Support Assistant however the Finance Assistant will ensure a review for accuracy is carried out and may be required to provide cover.
  • Monthly reconciliation of accounts payable related control accounts, including review for credit balances and either monies recovered or invoices obtained where the credit arises as a result of a direct debit.
  • To respond to supplier and employee queries with regard to their purchase invoices ensuring that all queries received into the team are resolved on a timely basis.

  • Monthly reconciliation of the bank accounts to the general ledger.
  • To oversee the weekly banking of cheques and cash.
  • To liaise with the bank to resolve any queries
  • To ensure that petty cash floats returns are received and checked each month

Skills and Experience

Knowledge, Skills and Experience required
  • Experience of working within a busy finance department, experience of payroll is essential
  • Experience of processing of high volumes of finance transactions with a demonstrable ability to enter data with a high level of accuracy
  • An experienced user of finance and payroll systems and well developed skills using standard MS Office applications particularly Excel and Word
  • Good customer service skills and an ability to articulate issues to non finance staff and suppliers with regard to queries that they have raised
  • Good organisational skills with the ability to prioritise workload and work under pressure to meet deadlines


A comprehensive benefits package including employee discount and reward schemes is available to the successful candidate.

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