Purchase Order Administrator - Engineering / Manufacturing

Durham, UK
12 Jul 2019
21 Jul 2019
Contract Type
Full Time
This company is a world leader in construction and mining equipment-creating innovative, cutting-edge products and services that help their customers build the world around. Due to continued growth they are seeking experienced Purchase Order Administrator to join the Purchasing team in County Durham on contracting basis.

Daily Duties:

1 Administration of the 'spot buy' requisition process.

* Requesting quotes from suppliers

* Pricing up requisitions

* Processing requisitions

* Creation of Purchase Orders and forwarding to suppliers

1 Expediting internal customer Purchase Orders and resolving day to day customer queries.

2 Resolving invoice queries relating to POD'S & Price, obtaining credit notes where relevant.

3 Resolve delivery note queries relating to indirect consumable purchases.

4 Filing and maintaining indirect purchasing records, e.g., reqs, Purchase Order supplier set up details.

5 Administration of the vendor details system i.e., setting up and amending supplier

details on the database.

Occasional Duties

Has awareness of the following aspects of daily indirect purchasing activity:

* Fluids - knows where and who to contact for Oils, Gases, Diesel, Antifreeze, Leak Detection Dye.

* PPE - Aware of where and who to contact for shop floor PPE consumables.

* Welding Wire & Consumables - Aware of where and who to contact for shop floor welding items.

* Abrasives - Aware of where and who to contact for shop floor abrasive consumables.

* Adhesives/Sealants - Aware of where and who to contact for shop floor adhesive/sealant items.

* Laser/Robot consumables - Aware of where and who to contact for shop floor laser/robot consumables.

* Shotblast - Aware of where and who to contact for steel shot for Start Work Centre

* Furmanite Borer & Heller machining centre - Aware where and who to contact for

* Furmanite and Heller machine spares.

* Lifting Equipment - Aware of where and who to contact for lifting equipment and is aware of the necessity for SWL plant no. tagging on all items.

* Equipment Hire - Aware of where and who to contact for all major items occasionally needing hire, eg heaters, fans, generators, cranes.

* Repairs to major equipment in shopfloor use - Aware of where and who to contact for repairs to air tools, fork trucks, ladders & weld platforms & air moving equip.

Special Processes:

* Contact with AP Dept - knows how to begin resolving invoicing queries that require authorisation by the budget holder, how to make payments by cheque req, how to tackle situation where suppliers threaten to stop the account.

* Vendor Management - knows what is meant by vendor management and who the on-site suppliers are presently providing vendor management.

* Faxban P/O Sheets-knows how to administer, update, issue and control the numerous faxban sheets used to ensure continuity of consumable supplies in the absence of a site stores facility.

* Sarbanes Oxley- Aware of the Caterpillar auditing system where Cat procedures require adherence to and governance by Sarbanes-Oxley legislation.

* COSHH- Aware that any new materials, fluids etc, requested for introduction to site are assessed by the COSHH team, with the appropriate 16 point MSDS sheet, and approval given before items can be used.


* Administrative background in Purchasing, Finance, or Manufacturing Operations preferred. Career advancement to a Buyer position will require a Bachelor's degree or a country specific equivalent.

* Intermediate to advanced skill in use of computer software programs including Microsoft Word, Excel, Access, Visio, PowerPoint, purchasing systems, and e-mail systems is preferred.

* Effective communicator (oral and written)

* Strong interpersonal skills and collaborative work style

* Familiar with basic procurement and quality principles, procedures, and techniques

* Ability to prioritize work in a dynamic environment

Rates: Offering up to £16 per hour (LTD CO / UMBRELLA CO) based over 37.5 hours per week

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