Account Assistant (Please apply ASAP, early interview) URGENT

Recruiter ltd
Poole, UK
15 Jul 2019
24 Jul 2019
Contract Type
Full Time
Assistant Accountant

Salary: dependant on experience plus company benefits

Location: Canford Cliffs, Lilliput area of Poole

Working exclusively with my client a long established, reputable and continuously growing media company with a superb office location.

Responsibilities include:

Purchas Ledger:

Data entry of supplier invoices:

·Input of supplier invoices to Xero accounting dtb ensuring costs are coded to correct nominal codes and assigning campaign codes for tracking

·Identifying treatment of VAT and coding VAT from invoices correctly in Xero

·Ensuring copies of all invoices are stored against each invoice record in Xero

·Matching supplier invoices to Purchase Orders in Xero

·Matching rental charges invoiced by Malls to charges detailed in mall rental agreements

·Matching returns invoiced by Malls to statements issued

·Identifying queries from supplier invoices and raising them internally in order to resolve

·Log and update invoice queries

·Resolve queries with the suppliers

·Keep the purchase ledger up to date on a weekly basis in order to provide accurate accounts payables data for cash flow reporting

Update of Supplier Accounts:

·Keep up to date records on all suppliers in Xero accounting dtb ie supplier names, addresses, VAT codes, nominal codes, payment terms, contact names, tel nos and email addresses

Reconciliation of Supplier Accounts to statements provided:

·Reconcile and balance supplier accounts to statements provided on a monthly basis

·Liaise with suppliers to resolve outstanding balance queries

Update of Control Spread sheets:

·Maintain records of all guaranteed mall rents invoiced to date and rents outstanding to invoice (stating periods covered)

·Maintain records of all returns invoiced to date from statements and balances of returns outstanding to invoice by mall


·Check and summarise expenses uploaded to Receipt Bank on a monthly basis

·Ensure all receipts have been detailed on monthly Expenses Schedules submitted by staff and details of entertainment and those who attended is clearly disclosed

·Obtain authorisation for payment of expenses and download summaries to Xero


·Download statement to Xero on a monthly basis and post to relevant expense accounts

·Reconcile xero Barclaycard account to statements and on line account

Quarterly and Annual Mall Return Statements:

·Work with the Commercial Manager to assist in production of Mall Return Statements on a qtrly/annual basis (data taken from Fusion and reporting in excel with use of pivot tables).

Sales Ledger:

·Create Sales Invoices ensuring all details are correct as per booking forms and correct payment dates have been assigned

Credit Control:

·Assist the Financial Controller in credit control ie sending out statements and obtaining payment dates from customer

Bank reconciliation:

·Reconcile bank accounts daily

·Reconcile Financial Services account daily

Set up Creditor Payments in Bank


·Process monthly payroll (checked by FC)

General Office Management:

·Day to day maintenance of the office; organising cleaner, maintaining office supplies etc.

·Answering incoming calls

Ideal requirements:

·Experience of using Accounting software, preferably Xero and working in an Accounts environment

·Excel skills - knowledge of pivot tables, v look ups, sum ifs would be an advantage

·Strong analytical and communication skills

·To be flexible when needed to help out other areas of the business and on occasions work extra hours in busy periods (qtr 4)

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