Administration Assistant - Maternity Cover

16 Jul 2019
13 Aug 2019
Recruitment Genius Ltd
Public Sector
Job Level
Contract Type
Full Time
This Company is one of the world's leading specialists in the design and manufacture of mechanical seals and support systems. Their vision is to be the world leading reliability company; their aim is to consistently exceed expectations; and their customer promise is simple: to give such exceptional service that they need never consider an alternative source of supply.

The purpose of this role is to undertake a range of administrative duties to sales, purchasing and stock control, including liaising with sales representative and customers, dealing with telephone calls and emails and providing back-up to the Administration Manager.

Some of the main duties of this role are as follows;

1. Raise customer sales orders using the Sage Line 500 accounting systems
2. Preform associated administrative task including updating relevant Excel spreadsheets, checking stock availability and ensuring timely product dispatch
3. Run sales invoices and send to customers by email or hard copy as appropriate
4. Assist the Company's Accounting Technician in connect with customer statements and information for the HMRC Inrastat report
5. Undertake duties in respect of credit control, including contacting customers by telephone and email, dealing with queries end ensuring that payments are received promptly
6. Raise purchase orders using Sage Line 500 account systems, including obtaining price and delivery quotations from suppliers
7. Post goods received against the relevant purchase order on Line 500
8. Check suppliers' invoices against purchase orders for price and quantity
9. Prepare and send out customer quotations, and update the internal quotation records accordingly
10. Carry out basic administration tasks such as filing and ordering internal stationary
11. Undertake any other duties as reasonably required

N.B this list is not exhaustive, the job holder is required to carry out reasonable tasks within his/her level of skill and ability.