Office / Accounts Administrator

Location
Guildford
Salary
£18000 - £25000 per annum
Posted
15 Jul 2019
Closes
12 Aug 2019
Ref
00096801
Contact
Recruitment Genius Ltd
Sector
Public Sector
Job Level
Executive
Contract Type
Permanent
Hours
Full Time
This company is looking for a reliable Office / Accounts Administrator that will undertake a variety of day-to-day administrative tasks to ensure that the rest of the staff have adequate support to work efficiently.

The tasks of the office administrator will be diverse ranging from bookkeeping & purchasing to administrative support & receptionist. You will be the point of reference for all queries, requests or issues and will be an integral part of the company's workforce.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organised, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities
- Serve visitors by greeting, welcoming, directing and announcing them appropriately
- Answer, screen and forward any incoming phone calls while providing basic information when needed
- Receive and sort daily mail
- Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
- Make travel arrangements
- Organise and schedule meetings and appointments
- File and update contact information of employees, customers & suppliers
- Monitor stocks of office supplies and place orders when necessary
- Develop and maintain a filing system
- Place orders with suppliers
- Making sure invoices have been checked and any queries dealt with promptly.
- Ensuring suppliers are paid in a timely and effective manner.
- Request statements from suppliers as necessary and ensure supplier accounts are reconciled on a regular basis in preparation for the payment runs.
- Dealing with supplier queries.
- Weekly wage computation (of hours worked).
- Maintaining employee holiday records and updating planner
- Update internal accounting databases & spreadsheets

Requirements
- Proven experience as an office administrator or relevant role
- Familiarity with office management procedures and basic accounting principles
- Ability to be resourceful and proactive in dealing with issues that may arise
- Proven ability to calculate, post and manage accounting figures and financial records
- High degree of accuracy and attention to detail
- Proven accounting experience
- Solid understanding of bookkeeping and basic accounting procedures
- Competency in MS Office, databases and accounting software

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