Part Time Administration Assistant

Hays Office Support
Southampton, UK
20 Jun 2019
03 Jul 2019
Contract Type
Full Time
Part Time Administrative Assistant - Southampton - £9300 Part time, Permanent

Working in a small team you will be responsible for day to day administrative duties. Reporting to the Deputy Chief Executive you will be tasked with preparing documents, collating information, inputting data and general clerical tasks relating to property, finance and community grants.

Main Responsibilities

* To carry out administrative duties associated with internal communications, e.g. post, taking minutes of meetings, filing information and collating and distribution of publications, papers and reports.

* To support the requirements of the Trust team in their production and provision of regular reports.

* To carry out reception duties including telephone answering, dealing with enquiries in person or in writing, message taking and receiving visitors.

* To assist in the organising of internal and external meetings and other events.

* To help in the setting up and maintenance of information systems and procedures and to contribute ideas in the pursuit of continuous improvement.

* To undertake property admin and finance input duty

* To assist in the co-ordination, monitoring and maintain stakeholder communication across all internal mediums available to the Trust E.g. Newsletters (electronic & paper-based), web-site, and PR.

* To assist the team in developing Membership Relations and Community Relations and encouraging and facilitating sharing of information within these groups.

* To help to promote the Trust and its activities.

* To undertake any other duties appropriate to the post and to work towards continuous professional development.

Personal Specification

* Ability to prioritise, schedule and organise projects and tasks to complete work to relevant deadlines.

* Competent in the use of the Microsoft Office package (including Word, Excel, Access and Outlook) to undertake tasks such as writing letters and reports, developing spreadsheets, using a basic database and managing an email account.

* Ability to write clear concise letters, minutes and reports.

* Ability to communicate verbally in a clear, confident and respectful manner with a wide variety of communities

* Ability to accurately undertake administrative work and maintain detailed records

* Ability to work occasional evenings and weekends

* Reliable with high levels of personal motivation

* Willingness and ability to work as a part of a team

Knowledge and/or Qualifications

* Ability to get on with a wide variety of people

* Happy to accept responsibility for task completion with a proactive approach to undertaking work

* A desire to learn and an active demonstrable commitment to personal development

* A personal commitment to equal opportunities

* 'A' level or NVQ Level 2 qualification

* Experience of an office and/or community support role

* Willingness and ability to learn about the additional administrative requirements of a charity

* Some knowledge of the inner-city and communities within it

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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