P2P Manager

Recruiter
SF Recruitment
Location
Birmingham, UK
Salary
Competitive
Posted
19 Jun 2019
Closes
27 Jun 2019
Ref
1156992478
Contract Type
Permanent
Hours
Full Time
SF Recruitment are working with a Not for Profit company based in Birmingham, looking for a P2P Manager to join them on a permanent basis.

Key Responsibilities:
1. Develop and manage relationships with suppliers including account ownership by the purchasing team members and building up supplier relationships.
2. Responsible for keeping up to date with new legislation and regulations that affect own area of business. Advising appropriate areas of the business on the resulting impact to ensure compliance and service excellence is maintained
3. Participate in short and long term cross team projects that support continuous improvement and ensure the maximisation of finance procurement and scanning solutions across the P2P cycle.
4. Ensure the P2P process demonstrates consistency and quality across the business.
5. Review procurement saving methodologies and challenge if, and where, appropriate. Including merging local contracts into National contracts and building the key supplier base into the opportunity for better pricing and service delivery.
6. Organise and deliver P2P training for colleagues who requisition and authorise goods and services to ensure the systems are used correctly; processes and financial controls are followed.
7. Identify, agree and deliver on, measurable and insightful P2P performance indicators. Including, savings targets and non-compliance.
8. For the Executive team develop and implement standardized P2P KPI reporting supported by good quality, informative commentary
9. Liaise with, and benchmark procurement best practice and techniques with other organisations inside and outside the sector.
10. Work with Heads of Service, key managers and the P2P Team to develop innovative ideas for continuous improvement and cost saving efficiencies.
11. System Management of the procurement system including ensuring new suppliers and new employees are set up correctly.
12. Provide analysis and suggestions on handling aged balances; whether they should be escalated to upper management, reserved for, written off,
13. Supervision of payment posting process, Ensuring all payments are allocated and posted to the correct bank accounts and respective general ledger and tax codes and ensuring payments are correctly applied to supplier accounts
14. Lead the P2P team in an efficient month end close down and ensure all relevant supplier/creditor related month end reports and balance sheet reconciliations are completed within appropriate timescales.
15. Manage the team's participation in internal and external audits. Working with auditors to provide required information and seek out opportunities for process improvements during annual and
procedural audits
16. Manage Accounts Payable Team staff through one to one process and personal development reviews Setting objectives, coaching and supporting development, measuring progress,
17. Ensure the P2P team members are cross-trained on all processes under the teams remit and identify potential for growth
18. To provide support and cover to the Senior Finance Manager and to the Processing Team as required.
19. To provide ad hoc project support to the Finance Department as and when it is required.

Essential Experience:
• Proven experience of managing a P2P team (including service reviews, team development and service transformation)
• Experience of delivering procurement savings and ensuring maximum value for money across a wide range of goods and services
• Experience of tendering and managing high value contracts
• Knowledge and experience of EU/UK procurement legislation (including, The Public Contracts Regulations 2015, OJEU etc)
• Knowledge and experience of Procurement IT systems (e.g. Purchase order processing systems) ensuring they meet the needs of the organisation

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