Disbursements Assistant, Workforce Development Fund (WDF)

Skills For Care
Leeds, UK
18 Jun 2019
04 Jul 2019
Contract Type
Full Time
Job Title: Disbursement Assistant, Workforce Development Fund (WDF)

Department: Finance, Procurement and Disbursements (FPD)

Location: Office based - Leeds, West Yorkshire

Job status: Fixed Term until 31st May 2020

Hours: Part time, 3 days (21.6 Hours) per week. Can be either Mon - Wed or Wed - Fri

Salary: £12,110.08 per annum (£20,183.48 per annum full time equivalent)

Closing Date: 5pm on Monday 1st July 2019

Skills for Care has an exciting opportunity to join our FPD Team based in central Leeds. You will be responsible for the day to day management of WDF applications, claims, evidence checking and dealing with customer queries about the WDF.

Skills for Care helps create a well-led, skilled and valued adult social care workforce. Our practical support helps leaders and managers recruit, develop and lead their staff, retaining them from entry level right through to senior leadership and management roles. Find out more by taking a look at our website

The team

The Finance, Procurement and Disbursement (FPD) team forms part of Corporate Resource in Skills for Care. The FPD team is a flexible, responsive and solution focused team that oversees all financial functions and ensures that all of our procurement and disbursement activities are done in a fair and equitable manner that follows the relevant legislations and good practice whilst also following strict guidelines laid down by our primary funders.

The role

Working as part of the FPD team you will work to support the WDF Officer to assist with the disbursal of the WDF by:

liaising with social care employers who claim the WDF
being the first point of contact for those who wish to claim WDF via the Direct Access route
checking the validity of claims, the saving and processing of supplied information and inputting data into an in-house database
resolving queries
checking reports generated from a database to determine what level of payment can be made and updating local records as necessary to provide a clear audit trail of decisions reached
providing financial details to ensure accurate payments are made to grant holders
ensuring data is saved accurately to reflect the final payment decision and advising stakeholders accordingly of the outcome
conduct periodic sampling checks to ensure that funding has been claimed and paid out following appropriate governance and that evidence is available to justify claim
updating and issuing weekly declaration forms as required
managing several shared mailboxes

Requirements of the role

The successful applicant will be able to:

demonstrate significant experience of working effectively within a team environment
work to defined processes whilst being flexible and adaptable to change
show an excellent eye for detail with attention to accuracy and detail whilst being able to work methodically
time manage and prioritise their workload, considering that often-competing issues require resolution, achieving deadlines to satisfaction of the Business requirements and the end-customer
demonstrate good working knowledge and application of MS Office applications including Excel, Word and Outlook
show that they have excellent administration and organisational skills
deal with routine enquiries with minimum escalation
quickly learn and be knowledgeable on other elements of the Skills for Care offer and be able to advise and signpost appropriately
demonstrate effective communication skills at all levels

If you are interested in this role please visit the website for the full job description.

Skills for Care is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

A DBS check is not required for this role. Candidates will be asked to disclose any unspent criminal convictions as part of the recruitment process however this will not form part of the initial application stage

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