Payroll Manager

Sapientia Education Trust
Norfolk, UK
08 Jun 2019
28 Jun 2019
Contract Type
Full Time
The Sapientia Education Trust (SET) is an expanding multi-academy trust with both primary and secondary schools. There are 12 schools currently in the Trust with two new schools opening in September 2019 and 2020. The Payroll operation that supports these schools is based at Wymondham College. This post offers an opportunity to work within a busy, vibrant and growing department.

The Payroll Manager will be responsible for leading the Payroll function with the support of a Deputy Payroll and Pensions Manager, who together will deliver the operational payroll processing for the 12 schools. It is expected that as the Trust grows the capacity within the function will grow further. The Payroll Manager will be responsible for training and developing the HR Officer(s) in all areas of payroll, overseeing their work and providing support when required. The Payroll Manager will be responsible for payroll processing and reporting on a monthly basis.

The professional competencies expected of the Payroll Manager are:

* Excellent mathematical, analytical skills and numerical skills, with the ability to provide solutions;

* Excellent communication and interpersonal skills;

* Demonstrate excellent attention to detail;

* Ideally, a minimum of two years' experience of leading a team; The ability to inspire and lead a team in difficult circumstances;

* Have the ability to work flexibly and embrace change;

* Be flexible in managing and planning daily, weekly, monthly workloads;

* Have strong time management, planning and organisational skills, be able to work to tight deadlines;

* Have the ability to maintain confidentiality at all times, and use tact, diplomacy and empathy where necessary;

* Have the motivation and drive to always add value;Committed to providing the best possible service to the staff, governors, students and parents.

The qualifications and previous experience required of the Payroll Manager are:

* CIPP qualified or equivalent, or working towards the qualification; unqualified applicants may be expected to undertake further study;

* Educated to degree level or equivalent;

* In depth knowledge of payroll processing and administration within a medium to large organistation;

* In-depth knowledge of pensions administration (knowledge of Local Government (LGPS) and Teachers Pension (TP) Pensions schemes advantageous), PAYE, and national insurance;

* Experience of designing and implementing internal controls and audit;

* Strong technical competence in Microsoft Office;

* Strong MIS skills (preferable knowledge of MHR iTrent), ability to swiftly learn bespoke IT systems;

General Responsibilities

The Payroll Manager will be responsible for leading the payroll function in conjunction with the Deputy Payroll and Pensions Manager and HR Payroll and Systems Development Manager, the successful candidate will be supported by both the HR and Payroll Officers. The Payroll Manager is responsible for payroll processing on a monthly basis.

The post holder will be required to comply with the Trust Code of Conduct for Staff and Volunteers. The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The post holder will have access to and be responsible for confidential information and documentation. He/She must ensure confidential or sensitive material is handled appropriately and accurately.

The post-holder shall participate in the Trust's programme of Performance Management and Continuing Professional Development.

A non-exhaustive list of specific responsibilities for the role is below and you will be required to undertake other duties and responsibilities as may reasonably be required.

Specific Responsibilities

* Be responsible for the monthly payroll processing and ensure that statutory returns to HMRC are completed on time;;

* Provide leadership to the Deputy Payroll and Pensions Manager prioritise workloads and ensure that team member(s) carry out their work professionally and efficiently;

* Conduct regular MI system checks to ensure the payroll system is configured correctly;

* Audit the HR and Payroll Officers data input and ensure Payroll correspondence is accurate and professional, provide training and support to the HR and Payroll Officers where appropriate;

* Ensure professional payroll advice is provided to all employees across the Trust as required;

* Support the HR Director, HR Systems Development Manager and HR Manager in identifying and implementing processes and procedures for continuous improvement;

* Provide payroll data and information to the Trust Board and Finance Department both on a monthly and adhoc basis as required;

* Take responsibility for high levels of service delivery;

* Assist in the delivery of Trust projects and objectives including reviewing and updating Trust policies where appropriate;

* Assist in the maintenance of the Trust's MI System;

* Undertake regular performance reviews and lead staff development;

* Where required, undertake specific tasks and lead on Payroll initiatives

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