Finance Assistant P2P & Income

Capita Managed Services
Chelmsford, UK
22 May 2019
27 May 2019
Contract Type
Full Time
Please note interviews for these roles will take place the week commencing the 10th June 2019.

Essex County Council (ECC) is one of the largest and most dynamic local authorities in the UK, serving a population of 2 million residents, and has a very successful track record of delivering transformational change. ECC anticipated change was needed in the public sector and has worked to deliver better quality at lower cost. We have an ambitious transformation agenda - one with the scope to reach every part of the council. We are changing the way we think, the way we work, and the ways in which we deliver our services. We are committed to becoming a place where individuals, partners and communities feel proud to play their role and genuinely want to belong. We're immensely proud of our flexible working options.

Job Purpose

Purchase to Pay (P2P) and Income aims to provide a comprehensive financial transactional and support service, maximising new and innovative technology to provide excellent customer service using a multi skilled workforce.

The Finance Assistant supports the Purchase to Pay (P2P) and Income teams to deliver the business plan for financial transactions. With a working knowledge of Financial processes and systems across P2P and Income, ensuring data or income is input accurately, timely and within policy and legislation standards.

Experienced in working as a team member across a flexible and multi skilled workforce, delivering excellent customer service to a variety of Functions by maintaining financial transactions and data within local systems. Recognising and supporting changes in technology to streamline the customer experience.

The role is in a busy Accounts Payable department which processes thousands of payments on a daily basis to external suppliers and Service Users. This role supports the compliance, reporting and projects team that work to monitor that business and system processes are adhered to, and report production. The role demands attention to detail and a good customer manner for supporting our end users. You will be required to follow procedures and legislation for the protection of personal data and the prevention of fraudulent payments. This team use Microsoft Office packages extensively including excel so a good level of competency with that suite is required.

Service/Functional Accountabilities

* Contributes to the delivery of the business plan for financial transactions, in support of the wider organisational vision.
* Responsible for processing and managing financial transactions, following defined business processes, inputting and interpreting data to ensure quality, consistency, accuracy, timeliness and high performance.
* Responsible for delivering all activities to meet defined deadlines, proactively reporting any risks or issues for early resolution.
* Provides support and guidance to internal and external customers in a professional manner, in line with Financial processes, ensuring that policy and legislation are met.
* Carries out basic reporting for P2P and Income and external customers, which contributes to the management of organisational performance, maximises income and ensures compliance with Financial Regulations and ECC Policies.
* Work flexibly and collaboratively across P2P and Income to deliver finance support.
* Recommend process improvements and redesign to achieve best practice and organisational efficiency.
* Contributes to maintaining currency on legislation changes and translating these into local policy and procedure, to identify and review potential changes in technology.
* Specific individual and shared targets and objectives are defined annually within the performance management framework.

Knowledge, Skills and Experience

* Educated to RQF Level 2 (GCSE) must include English and Mathematics, or equivalent by experience.
* Commitment to continued personal development within a working environment.
* Some knowledge of P2P/Income systems and demonstrable accounts payable, accounts receivable, purchase to pay and e-invoicing experience would be desirable.
* Good interpersonal and communication skills, both verbal and written.
* Aptitude and willingness to work flexibly in multi skilled Operational Teams.
* Level of good competency using Microsoft office packages including, Outlook, Word and Excel.
* Ability to interpret varied information for supporting continuous improvements in service delivery.
* Ability to build effective working relationships with internal and external customers, suppliers and partners.

Essex County Council is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employees and volunteers to share this commitment.

We seek the best talent from the widest pool of people as diversity is key to our success.

Working for Essex welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.

Working for Essex is a trading name of Capita Resourcing Ltd. Services offered are those of an Employment Agency and Employment Business. Applicants will be required to register with us.

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