Administrator/Travel assistant

Macildowie Associates.
Northamptonshire, UK
10 May 2019
27 May 2019
Contract Type
Full Time
Fantastic opportunity has become available in a business in Northamptonshire for Administrator who would like to take on extra challenge. It is a part time position working 5 days a week reduced hours each day. Ideally before and after lunch time.

The Administrator/Travel Assistant will be responsible for the efficient and effective cost management of all travel arrangements for the teams on the Internal System. This will include competent administration of all related functions that fall within the scope of this area, including assisting with activities in the UK office and Reception Area.

How you'll do it:
  • Managing and booking daily travel via travel booking system for all employees in a timely and cost-effective manner.
  • Manage telephone contact within company guidelines to reflect a professional and customer focused image.
  • Greet visitors in a friendly, knowledgeable manner, ensuring that waiting time is minimised.
  • Accurate and timely management of incoming and outgoing mail and associated communication.
  • Proactive maintenance of company stationary stocks. Cost effective and timely re-ordering as required, in order to avoid shortage or wastage.
  • Effective staff support for smooth running of internal functions including ensuring valid and appropriate swipe cards are issued to all staff (long and short term), maintenance of meeting rooms.
  • Support the preparation and submit expense reports on a timely basis for executive team members.
  • Assist with facilities related requests.

What you'll need:
  • Excellent written and verbal communication skills
  • Ability to communicate and connect effectively with external and internal customers and clients
  • Proficiency with MS Office Suite - Word (intermediate), Excel (intermediate,) email, Data Protection and Confidentiality
  • Strong administration skills and experience
  • Excellent prioritisation skills
  • Excellent time management skills
  • Experience of using spreadsheets will be an advantage
  • Critical attributes: Positive attitude, hospitable, proactive self-starter, quick learner, flexible, dependable, strong work ethic
  • Problem solving skills - independently identifies and resolves problems in a timely manner; escalates when necessary

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role you'll be sent a request for your consent to hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

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