Senior Accounts Administrator / Bookkeeper

Aspire Cambridge Kettering Milton Keynes
Saffron Walden, UK
17 May 2019
27 May 2019
Contract Type
Full Time
Aspire Cambridge are recruiting for a Senior Accounts Administrator / Bookkeeper on behalf of our client in Saffron Walden, Essex.

The role would be reporting to the Operations & Finance Director. There are three other members of the administration team: Operations Manager, Operations/Accounts Administrator and Clerical. There are two technical support staff and the Managing Director.

Main Role Activities:

Setup of supplier payments using Nat West Bankline
Staff salary payments (Payroll itself is completed by our accountant)
Maintenance of all relevant journals
Liaising with our DD bureau for the setup of DD's and changes to DD mandates as they occur
Creation of DD and card collection payment files (from reports produced by the billing system)
Monitoring of BACS payment customers
Credit Control - Debtors summaries (relatively minimal credit control in the main)
Distribution of Sage Statements (as needed - this is not a standard activity for all customers)
Management of card collection (i.e. expiring cards), overseeing card collection
Maintain and reconcile Petty cash
Bank reconciliation (inc Sage)
Manage a prepaid deferred income Journal
Profit & Loss reports and other management reports as required by the Directors
Maintenance of Sales & Purchase Ledger
VAT returns (Digital) & VAT analysis & EC sales list
Maintaining Asset register
Year End activity
Liaising as needed with our clients accountant
Liaising with customers as necessary
Logging relevant activity related to customers within the billing system
Working with the billing system Sales Ledger (separate to Sage)
Other Activities
Over time we would be looking for the successful Senior Accounts Administrator to pick up other administrative aspects and therefore the following activities would become part of the role.

Some of our clients customers prefer to pre-pay their contracts (e.g. 12 or 24 months) and as well as allowing for the necessary accruals within Sage, the summary pre-pay contract schedule needs to be maintained, updated and customers contacted as their contracts come up for renewal. This can involve research into their existing SIM estate, advising on renewal options and preparing individual renewal schedules.

The main activity would be to learn our clients billing system to an in-depth level so as to be able to input new customers, input products and services to be billed and be involved in the monthly billing processes. Each month our client has one main billing run which generates in the region of 650-700 invoices. As new orders come in these are entered into the billing system for processing in the next cycle. External data is provided by our suppliers which is prepared and fed into the billing system for rating. Our clients billing system is externally managed to complete the actual monthly billing run. Early on some aspects of this system would be used as it also doubles as a CRM system within the company.

Responding to and dealing with customer queries and requests related to their accounts, this may be financial, or it may be more general.

Training/handover would be provided on our existing accounts procedures; however, the individual must have a strong working knowledge of Sage50 and experience with Excel, although additional training in Excel would be available if needed.

Understanding what our clients does as a company would be important, so training and induction would be given regarding the company products and all related in-house established systems. The billing system would be taught in stages with 'need to know' aspects first. Our client uses a variety of portals and although not vital to the Accounts administration aspect of the role, becoming familiar with these portals for other (future) aspects of the role will be necessary.

Start: ASAP
Location: Saffron Walden, Essex
Hours: Mon to Fri 9am to 5pm
Salary: £22,000 to £25,000

If you are interested in this position, feel you have the relevant skills and would like to apply please call our team on or apply online. Whilst we'd love to get back to every applicant, it is not always possible, so if you haven't heard from us within 3-5 days, please note that your application has not been successful on this occasion.

Aspire Cambridge is acting as an employment agency in regards to this permanent vacancy.

Our Recruitment Consultants offer specialist marketplace expertise in Temporary Staffing Solutions and Permanent Introductions across our seven Specialist Recruitment Divisions; Office Support, Legal & HR - Industrial & Manufacturing - Finance & Accountancy - Hospitality - IT & Engineering - Sales & Marketing - Scientific & Medical. We have an unrivalled knowledge of the jobs marketplace so it's no wonder that we hold an impressive track record of exceeding client and candidate expectations. How do we do it? By "placing people first".

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