EXECUTIVE SECRETARY / OFFICE ADMINISTRATOR

Recruiter
UK NARIC
Location
Cheltenham Trade Park, UK
Salary
Competitive
Posted
21 May 2019
Closes
23 May 2019
Ref
1157594429
Sector
Education
Contract Type
Permanent
Hours
Full Time
Location: Cheltenham, UK Starting Salary: £25 - £30k (Full-Time preferred) Benefits: Generous Pension and Private Health Care Hours of work: Monday to Friday - or - , hours What we are looking for: Essential: An experienced Executive Secretary / Office Administrator with Excellent verbal and written English Language skills Meticulous attention to detail Able to communicate politely appropriately, effectively and professionally at all levels Able to multi-task effectively Able to remain calm, effective and efficient under pressure Discrete and completely confidential Highly organised Good IT skills able to effectively use Microsoft Office: Word, Excel, PowerPoint, Outlook and internet. GCSE grade C or above in Maths and English or equivalent Good level of numeracy Working knowledge of GDPR Highly motivated and achievement orientated Very willing, flexible and adaptable. Desirable: Secretarial and / or Administrative qualifications Who we are and what we do: The Organisation is the UK national agency for information and expert advice on international qualifications and skills. As an organisation we have a global reach. We have an international work force. We offer a modern office environment which is professional, friendly, and supportive and achievement orientated. The Role: The Executive Secretary / Office Administrator provides secretarial and administrative support to the Executive Team, and provides general support to Central Services reporting to the Head of Corporate Affairs / Company Secretary. Responsibilities: 1. Providing Secretarial support to the Executive team, including: Maintaining effective office filing systems Arranging travel, visas and accommodation for the Executives as/when required Arranging travel, visas, accommodation and catering for corporate visitors Managing phone calls, enquiries, incoming mail and handling them when appropriate Organising and managing diaries and making appointments as directed Liaising and communicating a range of documents, briefing papers, reports and presentations Organising meetings, typing up and distributing agendas and any other advance correspondence, attending meetings and taking minutes as required Meeting and greeting visitors at all levels of seniority Effectively liaising with clients, suppliers and other staff. 2. Providing general office administrative support, including: Providing general office administrative support, with particular responsibility for routine stationery and equipment ordering Undertaking DSE risk assessments for all new starters, maternity cases, and staff experiencing any issues related to their work station Health and Safety Training for staff volunteering as Fire Wardens and First Aiders ensuring their certification is up-to-date and that leavers are replaced Working closely with HR to assist in the administration associated with routine corporate events. Applicants must have a UK National Insurance Number or hold a current visa giving them permission to live and work in the UK Closing date: Tuesday First Interview date: Wednesday

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