Contract Administrator

Recruiter
Bouygues Construction
Location
Barking
Posted
19 May 2019
Closes
21 May 2019
Sector
Retail
Contract Type
Permanent
Hours
Full Time
General information

Entity

Bouygues Energies & Services operates in over 30 countries globally. Using the expertise of our 2,640 UK employees, we provide engineering and service capabilities committed to designing, building, operating and maintaining infrastructure, buildings and industrial facilities.
From facilities management and energy performance and supply, to smart city, infrastructure and industry solutions; we have a successful track record of delivering services in a range of complex and secure critical environments.
Bouygues Energies & Services is committed to diversity and equality of opportunity through its "Success in Diversity" approach, and is open to all talents. We encourage anyone with the skills mentioned in the product description. announces to apply. If post adjustments are necessary, they will be mentioned during the recruitment interview.

Reference number

Barking-13613

Date of vacancy
5/29/2019
Number of vacancy
1Job details
Profile
Facility management - FM Operational Management
Contract
Permanent Contract
Jobtime
Full-time
Status
Worker
Experience level
Experienced
Description of assignment
To manage the administration for the contracts including purchase orders, Maximo support, managing work orders, etc.To work as part of the Helpdesk team receiving calls, emails and walk in visitors, logging service requests on the FM work management system, booking resources (meeting rooms, hospitality, visitors) and responding to queries, when necessaryProvide administrative support to the onsite and offsite teams and managersTo advise sub-contractors regarding invoicing requirements and to check the validity of sub-contractors advice notes and invoicesTo prepare, process and submit invoices to the client for work undertaken, to monitor payment of invoices and take recovery action in accordance with procedures. Review bad debt statusTo ensure delivery of consistently high standards of customer serviceTo assist with the preparation of reports and documentsWorking hours are 40 hours per week – 8am to 5pm, Monday to Friday
Profile
Previous FM helpdesk/administration experience and good IT skills (able to use emails, management systems, databases, Maximo/CAFM, etc.) essentialPrevious supervisory experience and awareness of HR procedures also essentialFinancially and commercially astute with experience of purchase orders, etc.Well organised and able to prioritise a busy workloadA can do attitudeStrong communication and relationship building skillsSuccessful applicants will be subject to a criminal records check due to working alongside childrenApplicant criteria
Education level
Youth Training / BTEC First DiplomaJob location
Location

Job location
Europe, England, Greater London, Barking and Dagenham

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