Assistant Events Manager

Recruiter
Historic Environment Scotland
Location
Edinburgh
Posted
22 Apr 2019
Closes
05 May 2019
Contract Type
Contract
Hours
Full Time
Assistant Events Manager (Part Year Fixed Term) Closing Date: Wednesday 1st May 2019, midday Expected Interview Date: w/c 6th May 2019 onwards Thank you for your interest in the post of Assistant Events Manager with Historic Environment Scotland, based at various Edinburgh offices (Longmore House and Holyrood Park in particular). This is a Part Year, Fixed Term and pensionable appointment. Of the two posts available: Post 1 will have full-time working hours from June 2019 – November 2019 inclusive and March 2020 – August 2020 inclusive with 0 working hours in-between these two periods. Post 2 will have full-time working hours from June 2019 – November 2019 inclusive and June 2020 – November 2020 inclusive with 0 working hours in-between these two periods. You will work to assist the Events Manager in all aspects of developing, planning and delivering events across the Historic Scotland estate. About us We are the lead body for Scotland’s historic environment; a charity dedicated to the advancement of heritage, culture, education and environmental protection. We’re at the forefront of researching and understanding the historic environment, and addressing the impact of climate change on its future. We investigate and record architectural and archaeological sites and landscapes across Scotland and care for more than 300 properties of national importance. We have a People Strategy, which is an overarching strategy to ensure we support and develop staff within the organisation. Overview of the post and information about the team The HES Events Team develops and delivers content-led events at selected Historic Scotland properties p and oversees the delivery of externally organised (third party) events. The team is part of Interpretation & Events within Visitor Experience, Content and Learning that sits in the Commercial & Tourism Directorate, sharing close links with Commercial and Visitor Operations. As an Assistant Events Manager, your primary roles are to manage and assist in the development and onsite delivery of HES events, and to consider and co-ordinate requests from outside bodies to hold events at HES properties (including onsite supervision representing HES). You are primarily office-based with site-based outdoor work during the events season, which will include travel to and work at sites across the country, occasional overnight stays away from home, the transportation of equipment and work outside of office hours – e.g. evenings, weekends and public holidays. As such, a full valid UK driving licence or equivalent to permit you to drive in the UK is essential to this role. Key responsibilities, duties and objectives Work closely with the Events Manager and the Events Team in the creative development, organisation and project management of the annual HES events programme. Assist in the project management of a number of high-profile HES events taking all reasonable measures to ensure their safe and successful delivery Source, procure, brief and manage the contracts of events performers / suppliers on behalf of HES. Deliver and supervise events within parameters set out in legislation and by HES, ensuring that that all relevant health and safety documentation/arrangements are in place. Deliver, set up, take down and maintain event equipment. Manage allocated portions of the events budget including purchasing/invoicing arrangements. Prepare event programmes including researching content and creative writing. Contribute to the delivery of PR and marketing materials, proof-reading and writing copy, sourcing images, etc. Consider event requests received from a range of outside bodies (including promoters, local authorities, private individuals, etc) to stage events at HES properties, and co-ordinate responses, arrange and chair site meetings, liaise with colleagues, negotiate fees and arrange contracts. Supervise third party events onsite, particularly at Holyrood Park and Linlithgow Peel, to ensure third parties abide by their contractual agreements. Deputise for the Event Manager when required. Carry out any other duties and tasks as may reasonably be required by the Event Manager or Senior Interpretation Manager. Post Competencies You will be assessed against these competencies during our selection process. Core Competencies: Delivering excellent Service – Demonstrating a commitment to quality services Teamwork - Contributing to and supporting working together Planning and Organising - Putting plans and resources in place to achieve results Communication - Communicating appropriately and clearly Knowledge & Expertise - Applying and developing knowledge and expertise to achieve results - (See below for specific criteria) Management Competencies: Achieving results - Focusing on the delivery of objectives Leading a Team/Project/Task – Focusing on leading a Team/Project/Task or developing people. Knowledge, skills and experience You will be required to demonstrate that you meet the requirements and qualifications below as part of the selection process. Essential requirements: Experience of working in an events environment. Experience in managing, planning and delivering a programme of events, including on-site supervision and management of associated Health & Safety guidance Experience of budget management. Excellent organisational and priority management abilities. Demonstrable competence in using computers for supporting office-work, including the use of Excel and other Microsoft Office Packages. Possession of a current, full UK driving licence. Desirable requirements: Experience of working at historical events or historical sites. Experience of managing, planning and delivering historical / interpretive themed events at a variety of sites. Experience of dealing with a wide range of people, for example specialists, colleagues and members of the public. Working knowledge of the visitor attraction sector. Knowledge of Health and Safety legislation relevant to the events sector. Qualifications & Professional Memberships: A recognised qualification event management or Scottish history – (Desirable) First Aid qualification – (Desirable) What we offer We welcome applications from all nationalities, ensuring that they have the right to work in the UK and applying for a job with us could open the door to a unique work environment. It could also give you job satisfaction and excellent development opportunities, plus a competitive salary, 25 days paid holidays (rising to 30 days after 5 years’ service) and 11.5 public holidays a year – pro rata for part time staff. In addition we offer a great benefits package to our employees which includes: flexible working hours (where appropriate) special leave maternity/paternity leave adoption leave reimbursement for relevant professional subscriptions support for further education and personal development study leave for work related courses access to a learning resource centre Health and welfare We offer you access to: our Employee Assistance Programme – for confidential advice and counselling an occupational sick pay scheme discounts at some local authority leisure facilities interest free loans for bicycles and annual travel passes (see ‘season ticket’ below) reasonable adjustments when needed, as part of our Equalities policy Staff discounts You will receive: free entry to all of our properties (with up to three guests) free entry to English Heritage, Manx and Cadw properties 20% off purchases in our retail outlets Season tickets You can receive an advance to help with the cost of buying an annual season ticket for travel between home and work. The advance is then repaid from your salary over the life of the season ticket. Available to all permanent and fixed-term staff. You can apply on-line by visiting our website, click Apply Now.

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