Purchase Ledger Manager
Overview About Octopus At Octopus we're transforming the industries we operate in and improving the lives of millions of people. We've built market-leading positions in a number of specialist sectors, including smaller company financing, renewable energy, healthcare and property finance. We employ over 500 people and manage more than £6 billion on behalf of more than 50,000 investors. Our products don't just help real people solve real life problems, they also make a positive impact on the world around us. The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs. Our aim is to have an impact in everything we do, and to make a vital contribution to the UK economy by helping people, companies and institutions generate wealth. And we're always on the look-out for smart, talented people who share our values. Responsibilities Essential Job Functions and Responsibilities Managing a purchase ledger team of 3, carrying out regular 121s, objective setting and performance reviews, driving a high performance culture within our newly created purchase ledger team. Overseeing and managing the purchase team on a day to day basis whilst also being hands on, inputting purchase ledger invoices, reconciling invoices to supplier statements, processing weekly supplier and staff expenses payment runs (BACS & CHAPS). Must have excellent attention to detail when coding invoices, ensuring all costs are therefore captured in the appropriate divisional p&ls within Octopus. The Purchase Ledger Manager is also responsible for ensuring VAT coding is captured appropriately - to reflect Octopus's partial recoverability for input VAT. Responsible for performing month end duties, adhering to a strict monthly close routine so as to support the wider Finance team's month end close process, this includes the reconciliation of all month end purchase ledger balances and the creation of aged creditor reports. Liaising with external auditors, providing supporting audit evidence as requested by auditors during the annual audit process. An instigator of change, actively suggesting processes and systems changes to promote efficiencies. This may be through the standardisation of purchase ledger processes, especially as these activities become centralised across Octopus over the coming months. Additionally this change will also involve the adoption of purchase orders - with purchase orders only currently being used by some parts of the Octopus Group. With the support of Octopus's dedicated Finance System team, the Purchase Ledger Manager will become a super user of our purchase order, purchase ledger and employee expenses system: Proactis. Ensuring the purchase ledger team optimises all the functionality available in our finance systems so as to build an efficient and scalable centralised purchase ledger function. Reporting to the Finance Director, you will be working closely with the wider Finance Team, to ensure invoice coding structures are adhered to and daily, weekly and monthly routines fit into the wider Finance team's monthly timetable of activities. Qualifications Job Specific Experience/Technical Skills/Abilities Experience of working in a shared service centre environment, serving several finance teams. Experience of working as a purchase ledger manager in a previous role. Experience of implementing change, whether this be implementing a new system or the centralization of a purchase ledger function. Strong communication skills for managing multiple stakeholders. Our Values Be helpful Random acts of kindness make the workplace a better place. So, go out of your way to be helpful, and give people reasons to smile. Be straightforward Life is complicated enough. Don't make it harder for yourself, or for others. Sometimes the simplest approach works wonders. Be bold Every great business started with a flash of inspiration. If you've got a great idea, don't keep it to yourself. At Octopus, we recognise the importance of embracing diversity in order to create a high performance culture.