Fundraising Venue Co-ordinator
Purpose of the role
To research, negotiate and book new and existing fundraising venues suitable for fundraising team, maintaining good working relationships with all venues. To organise Fundraiser calendars and all necessary event information and associated paperwork.
Work with and take guidance from both the Campaign Manager and Face to Face Fundraiser Manager to research, identify and contact decision makers at potential new good quality venue locations.
Contact new and existing venues on a regular basis to maintain a good working relationship.
Keep up to date with the Fundraising Regulators Private Site Fundraising Rule Book and ensure site booking records are maintained in accordance with current rules.
Ensure weekly venue lists are distributed to the Institute of Fundraising Compliance team on time and updated if required within time limits.
Ensure all documentation, checks and information required by venues and by Fundraisers are completed accurately and delivered to time, including booking confirmation letters, venue booking fees, risk assessments, equipment requirements, passes, directions and special instructions to ensure all events are attended in an efficient and effective manner.
Use negotiation techniques to achieve discounts on venue costs and ensure that expenditure is monitored and stays within the annual event budget.
Plan and review event expenditure against income to assess the level of return on investment to help inform decisions regarding repeat attendance.
Communicate with the fundraisers to gain suggestions for new venues and understand what has worked well about particular sites and how improvements can be made if attended again.
To represent the company in a professional and informed manner at all times, whether engaging with venues, members of the public, other Charity staff & volunteers, or any other supporters.
Skills and Qualifications
Educated to GCSE standard in English and Maths Grade C and above AND/OR equivalent AND/OR
sound application of language and numerical skills
Excellent communication skills, written and verbal. Able to communicate at all levels and in a variety of situations.
Good working knowledge of Microsoft Office packages and spreadsheet skills relevant to the role.
Confidence and credibility in making cold telephone calls to organisations.