Accounts and Payroll Administrator

Marketplace Group
Newcastle Upon Tyne
18 Apr 2019
26 Apr 2019
Contract Type
Full Time

Exciting Medical Devices Development company seeks an Accounts and Payroll Administrator.

This role requires an Accounts and Payroll Administrator / Part-qualified Accountant responsible for all aspects of the transactional finance function across the Company, including the preparation of monthly management accounts. This is a varied job embracing Sage book-keeping, payroll, management accounting and reporting, undertaken in a rapidly expanding global business.

Duties may include:

  • Performing day-to-day Sage based book-keeping duties across all Group companies including purchase ledger, sales ledger invoicing, cash postings and nominal ledger journals;
  • Administration of Sage 50 accounts and Sage payroll, setting access rights, backups and installing upgrades where necessary;
  • Preparing the monthly payroll and annual payroll submissions for approval by the VP Finance taking into consideration starters, leavers, benefits in kind, changes to tax coding exporting payments to the online banking system, posting payroll journals and sending payslips to staff;
  • Payment of expenses to staff and posting into Sage;
  • Reporting PAYE and NIC to HMRC in line with RTI requirements;
  • Preparing and submitting the quarterly VAT returns for the UK based company;
  • Assisting the VP Finance in the preparation of monthly management reports across all Group companies, reviewing the nominal ledger, calculating accruals and prepayments and posting journals to Sage;
  • Assisting in the preparation of audit schedules and documents as requested by the external auditors of each Group company;
  • Preparing weekly supplier BACS payment runs via Group's internet banking facility for approval by the VP Finance/CEO;
  • Performing monthly balance sheet reconciliations and overseeing the suppliers' statement reconciliations;
  • Overseeing the maintenance of the fixed asset register;
  • Dealing with all financial administration including telephone and email queries in a timely and professional manner;
  • Chasing sales ledger invoices and collecting cash for Group companies;
  • Mentoring the finance assistant and training other team members to use Sage 50 accounts where necessary;
  • Other duties as requested from time to time by the VP Finance or CEO.
Skills and experience:
  • In-depth knowledge of, and experience in, using all aspects of the Sage 50 accounting and payroll packages
  • Previous experience in a finance role.
  • Basic understanding of book-keeping and the workings of a finance department
  • Possess an excellent attention to detail and accuracy
  • Excellent computer skills including competency in Microsoft Excel, Word and Sage 50
  • Ability to prioritise workload, demonstrate initiative and take ownership of duties
  • Excellent numeracy, analytical and problem-solving skills
  • Ability to work independently but within a hard-working and enthusiastic finance team
  • Outstanding teamwork, a great sense of humour and ability to work in a fast-paced, cross-functional group environment, with a willingness to be hands-on
  • Partially or fully qualified AAT
  • Excellent verbal and written communication skills
  • Be eligible to work full time within the UK without restriction.

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