Logistics Project Manager - Congress

The Creative Engagement Group
London (Greater)
18 Apr 2019
26 Apr 2019
Contract Type
Full Time
We are looking for an accomplished Project Manager with previous experience managing pharmaceutical clients and a great understanding of congresses. We are looking for an individual who can ‘create unforgettable’ experiences for our clients.

What will you be doing

Lead and manage logistics project teams in significant congress project management
Participate in, and where necessary, co-ordinate project kick off with client to determine scope of requirements and key deliverables
Pro-actively manage project communications, including participating / chairing project calls, providing action reports and minutes to ensure project is delivered on time and on budget
Produce, review, monitor, update and action all project-related documentation
Develop project timelines in accordance with the above and tracking accordingly with client stakeholders
Manage priorities in accordance with deadlines & multi-task accordingly, handling several projects at any one time
Co-ordinate additional client & HCP congress activity including housing, dinners, additional meetings, sponsorship requirements, satellite symposia
Create and accurately maintain detailed project budgets, monitoring time / fees as well as all third-party costs – alerting client to and managing overspend where necessary
Closely monitor project financials ensuring that invoicing and financial administration is timely and of a high standard
Deliver income targets and margins, maximising revenue opportunities whilst providing best value for the client
Input to all necessary reporting to client on an ongoing basis
Manage all project related suppliers (hotels, DMCs, AV companies), including selection, negotiation and financial processes
Liaise with other congress related suppliers, including housing bureau, congress secretariat and other client partner agencies as required
Oversee and monitor the delegate management process with a willingness to take on the delegate management role for smaller meetings
Collaborate with other internal departments to deliver project components, exploit synergies and drive operational efficiencies; most notably with the exhibitions team
Adhere to client specific policies or international guidelines, in relation to all congress activities

What you need to have

Previous experience of managing healthcare client activity at key international congresses
Experience of delegate management to provide guidance and support the Delegate Managers on projects you are responsible for
Strong project management skills ideally developed within a healthcare setting
Be well versed in regulations of the pharmaceutical sector
Be client centric and deliver to the highest quality both pre-event and onsite, acting as a TCEG ambassador at all times
Good numeracy skills, relating to budget management
Efficient, proactive and well organised
Highly motivated with a positive can/do attitude
Calm under pressure
Excellent attention to detail, literacy and proof reading skills
Culturally sensitive
Team player, comfortable in a matrix environment with multiple stakeholders (external and internal)
Well-developed negotiation skills and the ability to influence others
Ability to accomplish projects with little supervision
Willingness to travel (internationally, as well as between Manchester / London offices)
Registration systems experience (Certain preferred)
Adaptable to project changes with an ability to offer expert advice to clients

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