Accounts Payable Assistant

12 Apr 2019
14 May 2019
Contract Type
Full Time

Job Duties

• Undertaking reconciliations on receipt of counsel fee notes to ensure accurate and timely postings avoiding any inaccuracies or unaccounted entries and ensuring that all policies and procedures are adhered to.

• Supervising other Disbursement Assistants in the team

• Inputting of transactions on behalf of the finance department, providing corporate governance and financial control.

• Ensuring that professional disbursements are processed in a timely and accurate manner in accordance with provisions of the SARs and with adherence to GAAP, VAT legislation and the firms internal controls.

• Ensuring that MPs and MFEs return all invoices, authorised in accordance with the firm’s signing policy in order to meet payment requirements.

• Inputting of transactions on behalf of the finance department, providing corporate governance and financial control.

Providing a quality service and ensuring that the team processes and objectives align with business needs:

• Obtaining relevant feedback in order to advise on improvements to the processes of the team and actively promoting the finance function..

• Adhering to agreed best practices, policies and processes whilst adapting to local requirements as necessary.

• Consistently sharing knowledge and skills with colleagues

• Building constructive working relationships with the MPs, MFEs and secretaries within the firm and key personnel within external organisations to ensure that focus is maintained on timely payments.

• Establishing and managing effective relationships with external suppliers.

• Accepting responsibility and taking ownership of operational issues, finding practical solutions and escalating problems where appropriate.

• Interacting with a wide range of contacts at different levels, requiring an awareness of own impact on others and an adjustment of behaviour accordingly.

• Providing commercial and legislative advice as appropriate

Personal Spec


• At least 5 GSCE grade C or above or equivalent qualifications.

• Minimum of 4 years’ experience working in a commercial environment with experience of accounts payable. Experience of a legal environment and knowledge of professional disbursements an advantage.

• To be able to demonstrate the application of best practice together with a commercial approach.

• To be able to demonstrate experience of building successful relationships.

• Excel skills to Intermediate level.

• Very good working use of Microsoft office.

• Ability to advise on system functionality and transactions.

• Very good awareness of the provisions of the Solicitors Accounts Rules and Customs & excise VAT legislation.

• Good awareness of GAAP and Money Laundering requirements.

• Hands on individual who is pro-active.

• Service orientated.

• Able to prioritise workload to meet daily, weekly, monthly and annual deadlines.

• Strong attention to detail.

• Ability to make appropriate decisions after having analysed the situation and considered the consequences.

• Must be open to change.

• Strong interpersonal skills. Ability to communicate effectively by adapting style of written and oral communication appropriately.

• Confident and professional approach.

• A team player who works collaboratively with others to provide quality support to the department and the firm.

• Ability to interact with colleagues of all levels.

• Possible short term travel dependent on business needs.

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