Exams Officer

10 Apr 2019
09 May 2019
Contract Type
Full Time
Protocol are recruiting for an experienced Exams Officer for up to 4 days per week based at a 6th Form College in Leicester.

Role responsibilities:

To supervise and officiate as well as provide administration support to staff and college management in relation

to the college’s exams function

Exam concessions and exam entries

To liaise with all Curriculum Leaders regarding submission of examination entries and to submit entries to awarding

bodies in advance of deadlines.

To work closely with the Additional Learning Support (ALS) function to ensure that applications to examination

boards are made for all Learners who are entitled to have access arrangements. Ensure that all relevant

documentation is maintained and accessible in anticipation of an inspection. (ALS will identify the students and

process the applications, updating the Learner records accordingly.)

Lead all examinations and ensure a successful process takes place.

Possess and maintain all knowledge of, and compliance with, examination entry requirements, access arrangements

criteria, necessary policies, procedures, rules and regulations laid down by the different examination bodies.

To ensure all examination material, (papers, CDs, stationery, etc.), are received safely and manage the security of

these. Ensure that completed papers are dispatched appropriately and without delay.

Manage compliant examination invigilation.

To resolve examination clashes in compliance with regulations.

To make appropriate timetabling and room arrangements for exams; organising the examination rooms in accordance

with compliance requirements. Including (but not limited to) ensuring that all required materials are available for the

start of the examinations and that access arrangements for eligible candidates are in place.

To collect and dispatch worked scripts compliantly.

To arrange external examinations for non-curriculum subjects.

All logistical and administrative tasks for internal examinations/controlled assessments.

To ensure that all examinations start and finish appropriately in line with examination board regulations, including the

conduct of any on-line examinations.

The administration of the results of examinations.

To attend on the days when results are notified and to oversee the distribution of results to candidates.

To receive examination results and certificates and to make arrangements for their issue.

To process Enquiries About Results and requests for the return of scripts and to deal with issues relating to appeals,

clerical re-checks, re-marking and other administrative issues, such as Learners who miss examinations through illness

or require special consideration.

To attend and produce the post examination documentation for the Senior Management Team (SMT) in a timely


To deal with enquiries from parents / carers and students, including former students.

To work in liaison with the nominated members of the SMT and CIS Manager to provide information related to public

(and if required, internal) examinations in a format which is easily accessible so that effective examination analysis can

take place immediately after results have been received and processed.

To provide statistics on examination entries and results for the Principal, SMT, Governors and all external agencies


To check examination statistics before publication.

To provide the CIS Manager with a summary of examination results to facilitate analysis so this can be presented to

SMT and whole school staff within strict deadlines.

To ensure expenditure remains within budget and no omissions, failures or mistakes lead to increased expenditure.

To ensure that the cost of retakes etc. are reimbursed by the candidates / subject areas as appropriate.

To co-ordinate and line manage the team of invigilators, including training, deployment and assisting with the recruitment of invigilation staff

The person & qualifications

Hold a minimum level 2 qualification in English and Maths

Have strong communication skills

Have strong attention to detail

Have strong IT skills

About Protocol

Protocol are the specialist full-service recruiter dedicated to education, training and skills. People are at the heart of everything we do. We place people first.

We're more than a recruitment agency - we pride ourselves on our ongoing support and aftercare delivered by our expert team, and all our candidates benefit from free access to our exclusive online CPD portal, Learning Zone.

Whatever your career goals, we've got the right role for you. With a wide range of temporary and permanent positions available, from lecturing and training jobs to assessment and support staff roles, all with very competitive pay rates and benefits - your future is in good hands.

The legal bit

Protocol promotes equal rights and is an employment business under The Conduct of Employment Agencies and Employment Businesses Regulations 2003. Work is undertaken on a self-employed basis under contract with Protocol. An enhanced Disclosure and Barring Service (DBS) check is required for all Protocol assignments. All positions advertised by Protocol comply with the Agency Workers Regulations 2010.

As a result of the volume of applications we receive, we regret that we might not be able to respond to every candidate with individual feedback. If we have not contacted you within two weeks of your application being received then regretfully your application will not be taken forward on this occasion

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