Legal Secretary (Dispute Resolution)

Recruiter
2i Recruit Ltd
Location
Woking
Posted
05 Apr 2019
Closes
28 Apr 2019
Sector
Legal
Contract Type
Permanent
Hours
Full Time

Do you have legal experience? Do you enjoy working as part of a team?

Our client is looking to hire a professional Legal Secretary to join the firm. Duties will consist of: -

  • To provide secretarial and administrative support as necessary. Through internal and external client service, team work, initiative, communication and self-management act as an ambassador for the Department and firm at all times.
  • Technical ability and knowledge management
  • To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures.
  • To administer files to include opening, closing, storage and retrieval in accordance with the laid down file management procedures.
  • To make appointments, arrange meetings, book rooms for clients and staff as requested, organising refreshments as necessary.
  • To undertake overflow secretarial work for other secretaries in the Department or elsewhere and support and assist the Department trainee when relevant.
  • To undertake any specific training to improve or enhance skill base as requested.
  • To provide a high quality, professional service to clients and staff in person or on the phone by responding in a prompt, diplomatic and appropriate manner to their needs and/or requests.
  • To keep all current files 100% accurately up to date.
  • To accurately maintain and update data in the practice management system relating to client and contact information and marketing activity and preferences.
  • To proactively assist as requested with Departmental marketing and networking events.
  • To communicate at all times in a clear, polite and calm manner to clients, work colleagues and others and respect their views and the contribution they make.
  • To support the effectiveness of the team by being positive and co-operative with all team members particularly the support staff.
  • To demonstrate commitment to the role and Department through excellent punctuality, timekeeping and attendance.
  • To demonstrate ability to time, manage and prioritise workload to meet deadlines.
  • To take initiative for self-development and accept changes and new challenges required to meet individual and Departmental objectives.
  • To ensure the confidentiality of all the firm’s information and clients’ documentation.
  • To adhere to the standards, procedures and policies laid down in the HR Policies and Procedures.
  • There is no parking on site but our client offers 25 days holiday a year, a generous pension and life cover.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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