Contract Support Administrator

Invictus Group
05 Apr 2019
04 May 2019
Contract Type
Full Time
Job Title: Contract Support Administrator

Location: Luton, Capability Green

Salary: £11.55 LTD

Hours: 40 hrs per week

Contract Type: Temporary

Contract Length: 1 Month

Job Description:

* Maintain notice boards on site (including QHSE)

* Ensure QHSE documentation is maintained and readily available using systems e.g. Logbooks, Hazard Reports, training & competency records, eLogbooks, PPE, toolbox talks

* Manage CAFM system as key user on site including PPM records, reactives and reporting

* Review Subcontractor performance and feedback through appropriate systems (e.g. Ariba)

* Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations

* Monitor and maintain the attendance planner

* Collate and process timesheets and expenses weekly

* Maintain people records such as new starters, leavers and any changes in staff

* Communicate effectively and build/maintain relationships at all levels with internal and external customers, answer calls and emails in a professional and timely manner

* Attend and participate in any relevant training courses

* Attend regular role specific meetings in order to share best practice

* Attend and actively participate in monthly Contract Review meetings

* Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs

* Create monthly Customer Report with Contract Manager

* Ensure use of Preferred Suppliers is maximised and best practice “better buying” is in place

* Ensure systems (e.g. Ariba, Webquote) are in use and kept update

* Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable

* Ensure integrity of financial transactions for contract

* Attend and actively participate in weekly finance meeting with contract manager/subcontractors

* Create/raise Extra Works jobs

* Create accurate POs in a timely manner

* Regularly review and process supplier invoices

* Raise sales invoices (complete billing) in line with company deadlines at the correct margin

* Run and review P&Ls Monthly and influence P&L result

For more information, please contact Lauren at the InVictus Group on (phone number removed)

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