Accounts Payable Assistant

First Recruitment Services
05 Apr 2019
26 Apr 2019
Contract Type
Full Time
Our established and friendly client is seeking to recruit an Accounts Payable Assistant, to join their team in a Beautiful/rural office location.


* Inputting suppler invoices onto the system to ensure their prompt payment

* Allocating payments in the accounting system to the appropriate codes and ensuring correct codes are used

* Dealing with suppliers should there be any queries

* Dealing with all queries in a timely manner

* Ensuring that invoices are processed and returned promptly to assist good Payment Performance results

* Collecting invoices and sending to Auditors year end

* Making journal adjustments to transaction listing and sending with invoice packs to auditors

* Keeping record of invoices sent to Auditors

* Contacting suppliers for missing invoices

* Filing and scanning invoices daily

* Undertakes supplier account reconciliations

* Anticipates developments and identifies accounts that will require special attention

* Handle disputed accounts and bring to the attention of the senior management if unable to resolve

* Maintains accurate individual measurement and performance statistics

* Maintains accurate and up to date supplier details and account records

* Work with a minimum of supervision

* Has regular supplier contact by phone, fax and email if there is any query on their account

* Uses initiative and imagination to achieve targeted result, while promoting customer goodwill

* Makes adjustments, handles queries and resolves problems within company guidelines and policy

* Responsible for Bacs runs. Ensuring prompt payment of invoices

* Responsible for accurate loading of BACS information

* Ensure supplier bank details are correct and updated as required

* Contacting suppliers for payment details where no remittance advice has been received.

* Liaising with auditors

Person Specification

Essential areas of knowledge, skills and experience.

Previous experience within an accounts payable role/team.

PC Literate

Experience of using in house systems

Highly numeric

Strong attention to detail

Strong problem-solving skills.

Proven analytical skills and ability to prepare concise financial information

A drive to continually improve processes

Proven ability to communicate effectively with staff of all levels and operate comfortably as part of a multi skilled team.

Ability to manage own work, prioritising and managing multiple projects to meet deadlines

Due to office location your own transport is essential!

Superb opportunity within a very friendly team

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